Introduction:

Starke Ayres is a leading supplier of premium agricultural products across Africa. We are seeking a reliable and detail-oriented Receiving / Dispatch Clerk to ensure the accurate receipt, storage, and timely dispatch of goods in line with customer and operational requirements.

Description:

Starke Ayres is a leading supplier of premium agricultural products across Africa. We are seeking a reliable and detail-oriented Receiving / Dispatch Clerk to ensure the accurate receipt, storage, and timely dispatch of goods in line with customer and operational requirements.

RESPONSIBILITIES

Dispatch & Route Planning

• Plan and capture delivery routes on SAMIS and manage route debriefings


• Arrange dispatches using company vehicles, couriers, and subcontractors


• Schedule delivery appointments with COD customers


• Ensure all dispatch documentation is accurately completed and processed


• Monitor driver overtime and report excessive hours to management

Receiving of Goods

• Verify goods received against supplier delivery notes and transfer documentation


• Inspect goods to ensure compliance with quality and quantity requirements


• Record and report discrepancies to the Depot Manager or Supervisor


• Ensure goods are transferred to secure storage areas once verified

Proof of Delivery & COD Control

• Ensure all deliveries are supported by fully completed and signed PODs


• Match PODs to invoices and ensure correct filing


• Track COD payments and record payment status on trip sheets and invoices


• Loading, Off-loading & Warehouse Support


• Plan and request labour requirements for loading and off-loading activities


• Supervise the loading and off-loading of delivery vehicles


• Ensure orders are checked for accuracy prior to dispatch

Stock Control & Systems

• Capture stock receipts and internal transfers on SAMIS


• Perform weekly ad hoc stock checks and report discrepancies


• Assist with bi-annual stock takes

General & Operational Duties

• Maintain warehouse security, cleanliness, and orderliness at all times


• Adhere to security and safety procedures to protect stock and facilities


• Support team members as required once own tasks are completed


• Perform ad hoc duties as directed by the Depot Manager or Supervisor

Requirements:

REQUIREMENTS

Qualifications

• National Senior Certificate / Grade 12 (essential)


• Diploma in Warehousing or Logistics (advantageous)

Experience

• Minimum 2 years’ experience as a Receiving / Dispatch Assistant or in a similar warehouse role

Skills & Competencies

• Good organisational and planning skills


• Strong attention to detail and accuracy


• Ability to work with warehouse systems (SAMIS or similar)


• Basic route planning and dispatch coordination skills


• Ability to work under pressure and meet delivery deadlines


• Effective communication and teamwork skills

Personal Attributes

• Reliable, responsible, and accountable


• Professional and safety-conscious


• Able to work independently and as part of a team


• Committed to maintaining high operational and quality standards

Other

• Should be an Ugandan Citizen