Location: Boksburg

Department: Procurement / Workshop

Contract Type: Permanent

Salary: R20,000 plus Medical aid & Pension

A leading mining machinery and engineering organisation is seeking a detail-driven and technically minded Workshop Buyer to support procurement activities across HR, Stores, Workshops, Technical Services, Production, and branch operations. The ideal candidate must have strong procurement experience within the mining and engineering sectors, advanced Excel skills, and the ability to manage inventory, supplier sourcing, and purchase order accuracy in a fast-paced environment.

Key Responsibilities

Generating Purchase Orders

• Ensure all purchase requests are submitted before generating purchase orders
• Source products using the Approved Supplier List, internet research, or technical knowledge
• Obtain a minimum of three quotes to evaluate quality and pricing
• Verify requester information (department codes, cost codes, item details)
• Ensure all items on purchase orders are accurate and supported by quotes where required
• Plan, monitor, and schedule material movement throughout the production cycle
• Ensure estimated delivery times align with supplier lead times
• Support urgent requirements from production, branches, and stakeholders 
• Develop contingency plans for unavailable items or supplier delays
• Identify opportunities to improve purchasing processes and reduce delays
• Liaise between suppliers and internal departments
• Address turnaround times for items not meeting specifications
• Investigate and resolve price discrepancies before amending purchase orders
• Conduct weekly supplier follow-ups using the Outstanding Purchasing Back-Order Report
• Notify procurement clerk of all price changes for ERP updates
• Maintain strong supplier relationships

Expediting Purchase Orders

• Expedite all orders generated to ensure timely delivery
• Confirm deliveries meet requested dates
• Ensure warehouse does not accept early deliveries unless pre-arranged
• Communicate delivery delays promptly to relevant departments
• Monitor just-in?-time deliveries
• Support warehouse staff with purchasing-related queries, including quality issues
• Notify suppliers of items not supplied according to specifications
• Ensure correct items are delivered to prevent production delays
• Generate reports to communicate accurate order information
• Perform weekly supplier follow-ups using back-order reports

Sourcing – Production & Ad Hoc

• Engage with existing and potential suppliers
• Evaluate alternative suppliers for long-lead-time products
• Complete Supplier Evaluation/Vetting processes
• Gather all relevant item information from requesters (drawings, product codes, references)
• Obtain a minimum of three quotes for competitive pricing
• Consult Technical Department for approval of non-direct alternatives
• Submit all supporting documentation to Technical Department for approval
• Communicate sourced items to Technical Support Specialist promptly

Cost Savings

• Ensure competitive pricing at all times
• Identify potential suppliers offering more cost-effective products or services