POSITION PURPOSE

Responsible for overseeing and directing accounting functions, including general ledger, accounts payable and receivable, fixed asset, and cost accounting. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to Company records, files, and statements. Assists with financial and variance analyses and budget/forecast preparation and review. Provides managers with information necessary for decision-making. Directs, trains, supervises, and appraises accounting personnel.


ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the effective performance of all accounting department functions.
a. Ensures that accounting functions and duties are accurately and promptly completed.
b. Prepares journal entries and balances work in more complicated accounting areas.
c. Researches and resolves accounting errors and discrepancies.
d. Assists with budget preparations and formulation of 1, 3 and 5 year projections and financial analyses. Monitors costs and expenses.
e. Undertakes quarterly and periodic reviews, assess and adjust forecast in accordance with financial results.
f. Manage financial income, including management and admin fees on rental recoveries, commissions on new or renewed leases, and interest earnings.
g. Manages financial expenditure, including running costs, staff expenses, admin costs, VATand taxation.
h. Prepares regular reports and statements for management and clients
i. Computes figures and prepares recurring account statements.
j. Posts a number of transactions to the appropriate general ledger account.
k. Reconciles general ledger accounts as assigned.
l. Completes required records and reports and maintains files. Creates expense reports as assigned.
m. Ensures that accounting functions are completed in accordance with established procedures and applicable regulations.
n. Control of various financial functions including Balance Sheets, Creditors, and allocation of funds received ex debtors, check and authorize payments from accounts.
0. Manage and control various bookkeeping duties and functions, including:
• Regular and timeous rent rolls, rental statements and cash flows
• Disbursement statements
• Bank reconciliations
• Ensuring all invoices for the period have been authorised and captured in creditor module
• Review of Creditors reconciliation’s
• Debtors reconciliations, Invoicing, receipting – review where necessary
• Reconciling general ledger to debtors ledger, Balance sheet and income statement, loan balances, company accounts
• Preparing trial balances from source documents, if client mandates require it
• Preparing balance sheets and income statements
• Preparing notes to the reports
• Consolidations
• Filing copies of final monthly reports
• Participate in annual audit
• Complete and submit all statutory and municipal returns
• Net income payments to owners / clients
• Adjustment accounts for properties purchased or sold
• Ensure the completion of month and periodic statutory returns
• Control payment of Company and property related accounts. Ensure recovery ex tenants as appropriate
• Review tenants’ turnover certificates
• Responsible for updating the BOL system for changes in rent runs, collate and owners month end dates
• Sign of Bank reconciliations (weekly / monthly) and address / report risk
• Financial Manager should also be able to fulfil all the below functions fulfilled by the Accountants
p. Produces various management reports, including:
• Detailed and summarised income statements
• Preparation of Board packs
• Monthly and Annual figures
• Ensure the production of monthly reports for clients/owners:-
• Monthly financial statements

2. Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.


3. Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
a. Assists area personnel as needed.
b. Maintains regular contact with other departments to obtain information and/or to correct transactions.
c. Keeps management informed of area activities and of any significant problems or concerns.
d. Attends & participates in meetings as required

5. Assumes responsibility for related duties as required or assigned.
a. Stays informed of developments in the accounting field and of changing governmental and legal requirements.
b. Completes special projects as assigned.
c. Ensures that Accounting Department work areas are clean, secure, and well maintained.
d. Assist in approval, appointments and management of payments to service companies and suppliers.
e. Releasing of payments on the bank (EFT)


PERFORMANCE MEASUREMENTS
1. Accounting documents, financial reports, tax documents, and related reports are accurately and timely completed and/or filed.
2. Reports are completed accurately and timely according to schedules.
3. Accounting errors are promptly detected and resolved.
4. Accounting functions are conducted in accordance with established policies and related legal requirements.
5. Accounting personnel are efficient, effective, and appropriately directed. Accounting operations are properly coordinated.
6. Good business relations exist with governmental agencies and outside business contacts.
7. Good communication and coordination exist with Company personnel and with management. Assistance is provided as needed. Management is provided with useful, specialized reports as needed.
8. Management is appropriately informed of area activities
9. Accounting functions are completed in accordance with established standards, policies and procedures


EDUCATION/CERTIFICATION:
Bachelor’s degree in accounting or an equivalent combination of experience and training.

REQUIRED KNOWLEDGE:
Technical knowledge of accounting concepts, practices, procedures, and financial reports.
Understanding of related regulations, statutes, and filing requirements.
Knowledge of related computer applications.

EXPERIENCE REQUIRED:
minimum of 5 - 7 years' experience in Retail Centre Financial Management

SKILLS/ABILITIES:
Ability to assist and supervise others.
Well-organised and attentive to detail.
Able to meet deadlines and manage projects.
Proficient in computer operations.
Strong analytical skills.