PURPOSE OF THE POSITION
The Financial Controller assists with the smooth running of the Property Management Division by ensuring the loading and processing of all monthly reports and levy statements timeously.

SCOPE
The Financial Controller reports to the Portfolio General Manager, and is responsible for ensuring the smooth running of the monthly levy statement and monthly report process under supervision of the FC Support Manager and PM Accountants.

RESPONSIBILITIES

Monthly Statement Run

• Receipting all debtors’ accounts, including non H2H cashbooks
• Requesting Investment Account statements from Finance
• Billing all debtors (standard monthly charges)
• Loading and updating recurring levy and special levy batches
• Checking and confirming that all readings have been received for capturing
• Loading and updating all electricity/ water/ gas batches as appropriate
• Adding of manual calculations where appropriate
• Creating maintaining and closing tenant accounts as applicable
• Making adjustments where appropriate
• Processing all cheque requisitions, debit order payments, EFT’s bank charges, interest etc
• Reconciling of all current accounts as stated on financials
• Reconciling of suspense accounts
• Reconciling of control accounts
• Charging interest on all overdue debtors’ accounts, unless authorized otherwise by Portfolio Specialist
• Completion of statement run by sending and/ or printing statements
• Updating of owner details

Monthly Report Process

• Scanning and/ or linking of invoices
• Maintaining of priority rankings list
• Generating monthly financial report from system
• Verifying completeness and accuracy, calculations and accruals to ensure that all priorities and deadlines are met
• Verifying, allocating and posting details of all business transactions to journals as appropriate
• Addressing queries and corrections/ adjustments from Portfolio Specialist prior to sending reports
• Assisting in sending of monthly financial reports by deadline

Queries

• Assisting cell with any queries on systems and processes on monthly Statement Run and Report Run
• Ensuring all cashbooks balance
• Audit queries

New Buildings/Developments

• New phase take- on: coordination of welcome packs, handovers and loading
• Registration of new units outside of bulk registration
• Developer billing and receipting
• Assisting with calculation of management fees
• Developer account recons
• Stakeholder liaison

Budgets

• Updating all administration budgets
• Updating 10 year maintenance budget
• Propall adjustments

General Duties

• Assisting with loading creditor invoices
• Recons: legal, insurance claims etc
• Any duty reasonably assigned by management

WORKING CONDITIONS

• The incumbent will be based in an open plan office or working remotely as per company specifications and schedules, and will be faced with constant interruptions from different role players .
• There are a number of deadlines and expected turn- around times within this position, which may cause the incumbent stress.
• The incumbent is further required to work accurately with a minimum tolerance for data entry errors. The incumbent will be required to deal with a wide variety of personalities on various matters.
• The incumbent will be required to train new appointees on processes and the system.

• The above statements are intended to describe the general nature and level of work being performed by the incumbent of this position. They are not intended to be an exhaustive list of all duties and responsibilities required of the position