Job Title

Finance Administrator

Department

Finance

Reports To

For the interim directly to Commercial Director

Job Purpose

The Finance Administrator is responsible for supporting the finance function through accurate processing of financial transactions, maintaining financial records, and assisting with reporting, compliance, and administrative finance tasks. The role ensures smooth day-to-day financial operations and supports sound financial control within the organisation.

Key Responsibilities

Financial Administration

• Process supplier invoices, credit notes, and expense claims accurately and timeously


• Capture and reconcile accounts payable and receivable


• Prepare and issue customer invoices and statements


• Follow up on outstanding debtors and assist with collections


• Maintain accurate financial records and filing systems

Reconciliations & Controls

• Perform bank, creditor, and debtor reconciliations


• Assist with monthly closing processes


• Ensure transactions are coded correctly to the general ledger


• Identify discrepancies and support resolution

Reporting & Support

• Assist with preparation of monthly financial reports


• Support budgeting and cost tracking where required


• Provide finance-related information to internal stakeholders


• Assist with audits and compliance documentation

Systems & Processes

• Capture data accurately on accounting systems (e.g. Sage, Pastel, Xero or similar)


• Maintain master data for suppliers and customers


• Support continuous improvement of finance processes and controls

General

• Adhere to company policies, procedures, and financial controls


• Maintain confidentiality of financial information


• Provide general administrative support to the finance team