Job SummaryThe Office Manager / Personal Assistant is responsible for ensuring the smooth and efficient running of the office while providing high-level administrative and personal assistance to senior management. This role requires excellent organisational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced office environment. Key Duties and ResponsibilitiesOversee the day-to-day operations of the office, ensuring an organised, professional, and efficient working environmentManage diaries, schedules, meetings, and travel arrangements for senior managementPrepare correspondence, reports, presentations, and confidential documentsAct as the primary point of contact between management, staff, clients, and external service providersCoordinate office administration including filing systems, record keeping, and document controlManage office supplies, equipment, and service providers, ensuring cost control and availabilityHandle incoming calls, emails, and visitors professionally and efficientlyAssist with basic HR administration such as onboarding documentation, leave records, and staff filesSupport finance-related administration including invoice processing, expense tracking, and liaising with finance departments or service providersEnsure compliance with company policies, procedures, and relevant South African legislationMaintain confidentiality and handle sensitive information with discretion at all timesProvide ad hoc administrative and personal assistance as required

Job Requirements / Qualifications
Grade 12 (Matric) – essential
Relevant qualification in Office Administration, Business Administration, or Secretarial Studies – advantageous
Minimum of 3–5 years’ experience in an Office Manager and/or Personal Assistant role
Proven experience supporting senior management or executives
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) – Excel proficiency essential
Strong written and verbal communication skills in English (additional South African languages advantageous)
Excellent organisational, time management, and multitasking skills
High level of professionalism, discretion, and integrity
Ability to work independently and take initiative
Strong attention to detail and problem-solving skills
Valid driver’s licence – advantageous (depending on role requirements)
 
Key Competencies
Excellent administrative and organisational ability
Strong interpersonal and communication skills
Ability to prioritise and manage competing deadlines
Confidentiality and trustworthiness
Proactive and solutions-driven mindset
Professional presentation and conduct