Job Purpose:

To manage the full debtors’ function, ensuring accurate invoicing, timely collection, and effective reconciliation of accounts, while maintaining up-to-date cashbook records.
The role supports cash flow management by reconciling bank accounts, monitoring receipts, and ensuring compliance with financial policies and procedures.

Roles & Responsibilities
Debtors Management

Capture, process, and issue invoices to customers accurately and timeously.
Monitor customer accounts to ensure payments are received within agreed terms.
Follow up on outstanding debtors and resolve queries promptly.
Prepare monthly debtors reconciliations and statements.
Ensure accurate posting of all journals related to debtors.
Monitor project payments, documentation and cashflows.
Vet credit applications and monitor overdue accounts.
Maintain up-to-date records of all debtor transactions. 

 
Cashbook Management

 Capture all bank transactions daily and reconcile bank accounts.
Allocate receipts and payments accurately to the correct accounts.
Prepare and submitting required documentation to banks for foreign payments and receipts.
Manage the setup and administration of new beneficiary profiles.
Maintain advance payment records and reconciliation.
Monitor cash balances to support cash flow requirements.
Ensure accurate posting of all journals related to cashbook entries. 
Foreign Exchange and cross border transactions will be advantageous.

Reconciliations & Reporting

Prepare and review monthly debtors’ age analysis and escalate overdue accounts.
Reconcile bank statements against accounting system balances.
Assist with balance sheet reconciliations at month-end.
Provide accurate financial data for reporting and audit purposes. 

Audit & Compliance

Ensure compliance with company financial policies and procedures.  Prepare audit schedules relating to debtors and cashbook. 
Assist auditors with queries and provide supporting documentation.

AD-HOC Duties 

Provide assistance to the finance team as required. 
Support the Financial Controller with cash flow forecasts and reporting.
Perform any other ad-hoc duties assigned.