Position OverviewThe Office Manager / Personal Assistant is responsible for overseeing daily office operations while providing high-level administrative and executive support to senior management. This role ensures efficient workflow, strong organizational control, and a professional office environment. The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced engineering business.Key Duties & ResponsibilitiesOffice ManagementManage day-to-day office operations and administrationOversee office supplies, equipment, and vendor relationshipsCoordinate maintenance of office facilitiesImplement and maintain administrative systems and proceduresEnsure compliance with company policies and operational standardsManage reception and front-office professionalismCoordinate company events, meetings, and staff logisticsPersonal Assistant ResponsibilitiesProvide executive support to Directors and senior managementManage calendars, meetings, and travel arrangementsPrepare reports, presentations, and correspondenceScreen calls and emails with discretionMaintain confidential documents and recordsAssist with project documentation and deadlinesTrack action items and follow up on deliverablesFinancial & Administrative SupportAssist with invoicing, purchase orders, and expense trackingLiaise with accounts department and suppliersSupport HR administration (leave records, onboarding paperwork)Maintain filing systems and document controlPrepare internal reports and operational summaries

Qualifications & Requirements

• Diploma or qualification in Office Administration / Business Management
• 3–5 years experience in an Office Manager or PA role
• Experience in an engineering or technical environment advantageous
• Advanced MS Office proficiency
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Professional, discreet, and trustworthy
• Ability to multitask and prioritize effectively
• High attention to detail
• Problem-solving and decision-making ability
• Strong interpersonal skills
• Ability to work independently and under pressure

Personal Attributes

• Professional and confident presence
• Highly reliable and proactive
• Strong work ethic
• Calm under pressure
• Solutions-driven mindset
• Team-oriented attitude