Metadata and Indexing Assistant

Cape Town Northern Suburbs
Salary: Market Related
Job Type: Permanent
Sectors: Education
Reference: CPT006324/H

Apply before Mar 06 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Persona Staff

Our client in the educational industry has a vacancy for a Metadata and Indexing Assistant to join their scholarly publishing team.The Metadata and Indexing Assistant will support journal indexing, metadata management, and records administration within our Indexing and Metadata Department. This role is ideal for an organised early-career professional interested in scholarly publishing and information management.

Responsibilities:

Maintain and update journal and book metadata across internal systems and external platforms.
Assist with indexing applications, tracking submissions and compliance requirements.
Support DOI management, metadata quality checks, and record audits.
Maintain Editorial Board records and assist with reporting and renewals.
Support internal and external archiving of journal content.
Liaise with indexers, libraries, Editors-in-Chief, archiving services, and internal teams.
Maintain accurate trackers, documentation, and departmental records.

Requirements:

Qualification in Library and Information Studies or a related field.
Very strong administrative and organisational skills.
High accuracy attention to detail and ability to manage multiple deadlines.
Good written and verbal communication skills.
Strong MS Excel skills.
Able to work well under pressure in an open-plan environment.
Able to work independently and as part of a team.

To apply, please send your CV with your salary expectations to hannah@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff Pty (Ltd) is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job