Candidate Requirements

Position: Receptionist Administrator
Industry: Recruitment
Inherent Requirements:

Excellent communication skills - ability to effectively communicate with clients, candidates, and team members via phone, email, and in person.
Strong organizational skills - ability to maintain a high level of organization in a fast-paced recruitment environment.
Attention to detail - must be able to carefully screen incoming calls, messages, and emails to determine priority and urgency.
Basic computer skills - proficiency in Microsoft Office suite, email management, and database entry.
Customer service oriented - providing exceptional customer service to all visitors, candidates, and clients in person and over the phone.
Ability to multitask - managing multiple tasks simultaneously such as answering phones, scheduling appointments, and assisting with administrative tasks.
Professional demeanor - ability to represent the recruitment agency in a positive and professional manner at all times.
Problem-solving skills - ability to quickly identify and resolve issues that may arise in daily operations.
Strong time-management skills - prioritize tasks to ensure all responsibilities are completed in a timely manner.
Confidentiality - maintaining strict confidentiality regarding sensitive information and candidate details.
Responsibilities and Duties:
Greeting and assisting visitors to the office in a professional and friendly manner.
Answering and directing incoming phone calls to the appropriate team member.
Scheduling appointments and managing calendars for recruitment consultants.
Assisting with administrative tasks such as data entry, filing, and document preparation.
Managing incoming and outgoing mail, packages, and deliveries.
Maintaining office supplies and ensuring the reception area is clean and organized.
Collaborating with the recruitment team to provide support as needed.
Booking travel arrangements for consultants and candidates when necessary.
Assisting with coordination of recruitment events, such as job fairs and career expos.
Providing general administrative support to ensure the smooth functioning of the office.
Key Skills:
Communication
Organization
Attention to detail
Computer proficiency
Customer service
Multitasking
Professionalism
Problem-solving
Time-management
Confidentiality