Primary Purpose of the Job

To supervise and guide the accounts payable team and to oversee the accurate capturing and timeous payment of all supplier invoices

Main Duties would include:

• Supervise the accounts payable process from invoice receipt to payment, ensuring accurate documentation, verification, coding, and timely processing of supplier invoices while maintaining compliance with financial regulations.
• Manage payment runs (weekly and monthly), ensuring creditors are paid per agreed terms and troubleshooting issues within the process.
• Monitor and analyse supplier aging to maintain an up-to-date accounts payable ledger.
• Generate reports on supplier aging, cash flow forecasts, and payment trends for financial oversight.
• Coordinate supplier statement reconciliations and ensure accurate record retention.
• Engage with suppliers and stakeholders, maintaining strong relationships, resolving disputes, and negotiating payment terms
• Ensure audit preparedness, handling queries and compliance with company policies and tax regulations.
• Drive process improvements and automation, identifying opportunities for efficiency and cost control.
• Oversee AP system integrity, ensuring accurate data and coordinating system upgrades.
• Mentor and support team members, fostering performance management, training, and continuous development.

The above duties are the main duties required to be successful in this role; however, the employee can be requested to perform other duties and responsibilities from time to time during his/her employment with the company, based on its operational requirements. The job title does not define or restrict the employment relationship, and it is required within reason that the employee avail him-/herself to undertake other work at the request of the company.

Job Specific Requirements

Job Knowledge:

• Knowledge of accounts payable principles and processes (essential)
• Skilled at reconciliations (essential)
• Good understanding of general accounting (essential) 

Job Related Skills:

• Proficient with MDA Property Manager (essential)
• General Computer proficiency (essential)
• Numeracy skills (essential)
• Time management skills (essential)
• Solid MS Excel experience (essential)
• Great problem-solving skills (essential)
• Conflict resolution skills (essential)

Job Experience:

• Minimum 5 years accounts payable experience (essential)
• 2 years in property industry (desirable)
• 2 years management experience (essential)

Education:

• Grade 12 (essential)
• Finance qualification (desirable)

Competency Requirements:

• Staff Management and Mentoring
• Relationship Building and Management
• Fact Finding
• Quality Orientation
• Organisation
• Results Driven
• Time Management
• Business Awareness
• Good Communication Skills
• Team working
• Resilient
• Reliability
• Problem Solving