We are seeking an exceptional Executive PA for an exceptional CEO.  This is a strategic, forward-thinking support role for someone who operates one step ahead, anticipates needs, and actively optimises a CEO’s time, travel, and priorities.

Minimum Requirements:

1. Suitable Degree
2. 10-15 years solid corporate EA / Executive PA experience, within a listed or complex organisation
3. Experience in multi-time-zone environments
4. Highly proactive
5. Strong organisational, analytical, and communication skills
6. Comfortable working full-time from the office
 
Duties and Responsibilities:
Executive Support & Calendar Management

• Proactively manage the CEO’s diary across multiple time zones
• Anticipate scheduling conflicts, prioritise commitments, and optimise diary flow up to 12 months in advance.
• Combine and restructure trips to ensure maximum efficiency and impact.
Travel & Logistics Oversight

• Oversee complex international travel planning.
• Review flight options, routes, and time zones, and recommend the most effective and logical solutions.
• Ensure all bookings align with diary commitments and time zone realities.
• Be available to travel if required (though this is not a travel-with role).
Reporting & Executive Preparation

• Assist with executive reporting by preparing first drafts, summaries, and supporting documents.
• Strong command of written English is essential — clarity, structure, and confidence in tone.
• Ensure the CEO is fully prepared ahead of meetings, travel, and key engagements.
Stakeholder & People Management

• Work seamlessly with other EAs, directors, CFOs, and senior stakeholders.
• Act as a trusted buffer and facilitator, making the CEO’s life easier and smoother.
• Exceptional people skills are non-negotiable.
Problem Solving & Proactive Thinking

• Constantly think ahead — identifying issues before they arise.
• Offer solutions, not problems.
• This role requires strong cognitive ability, judgment, and commercial awareness.
 
PLEASE NOTE:  Thank you for your interest in this position, we will review and be in touch if you are suitable.
 
Due to the amount of applications we receive for each position, we are unable to respond to each one individually. Please accept your application as unsuccessful if you had no feedback within 7 days of applying. Your CV will remain on our database and we will be in touch for other suitable positions.
 
*** In the meantime, please download our EBOOK which will hopefully help you understand our process and how we work.
 
When applying, ensure your CV is in WORD or PDF format, and not scanned. Scanned CV’s will not be considered.  If you are unable to apply through the link we have provided, please upload your CV to our website http://www.istaffrecruitment.co.za/jobs.
 
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