Job Description – Sales Administrator

Position:                  Sales Administrator

Department:            Sales

Location:                 Johannesburg

Reporting to:           Regional Sales Manager

Employee Type:       Permanent

The Sales Administrator is responsible for providing comprehensive administrative, reporting, and coordination support to the National Sales teams. This role ensures accurate sales reporting, commission and incentive management, marketing activity tracking, and efficient coordination of meetings, travel, training, and retail support activities. The position requires strong Excel skills, attention to detail, and the ability to manage multiple stakeholders and deadlines.

Key Responsibilities

Sales Administration & Reporting

• Prepare and manage sales reports, weekly/monthly reports
• Assist, maintain and update national sales target structures
• Calculate and manage commissions, incentives, RTVs, retailer rebates, and related payments
• Maintain trade books, BC books, and independent order records
• Process agent tester orders and track/execute tester conversions with brand
• Manage sample split allocation and related documentation

Marketing & Retail Support

• Track and report on marketing activities, centre court activations, and promoter activity
• Manage promoter bookings
• Maintain marketing activity trackers and consolidated marketing feedback
• Update visual merchandising files and manage snag lists
• Coordinate promoters and support marketing initiatives across retail environments

Coordination & Administration

• Record and distribute sales meeting minutes
• Coordinate training attendance and maintain training records
• Manage travel itineraries and meeting room bookings
• Maintain staff master records and support payroll administration
• Act as backup or substitute support (Phakamani substitute duties, where applicable)

Data & Systems Management

• Maintain accurate and up-to-date records across all sales and marketing systems
• Ensure Excel-based trackers, reports, and files are maintained with high accuracy
• Support payment processing related to incentives and marketing activities

Skills & Competencies

• Strong Excel proficiency (reporting, tracking, reconciliation)
• Excellent organizational and administrative skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Strong communication and coordination skills
• Ability to work collaboratively with sales agents, marketing teams, and retailers

Experience & Qualifications

• Previous experience in sales administration, marketing administration, or a similar role
• Experience working with commissions, incentives, and sales reporting is advantageous
• Exposure to retail, FMCG, or field sales environments is beneficial