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Administrative Assistant

Cape Town Northern Suburbs
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: CPT006310/YG

Apply before Feb 27 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Persona Staff

A well-established provider of compliance-driven technical services is seeking a Administrative Assistant to grow service-based revenue and manage key client relationships.

Responsibilities

Provide administrative support to operations and service teams
Coordinate scheduling and assist with service-related administration
Maintain accurate records, documentation, and filing systems
Prepare quotations and supporting documents using internal systems and spreadsheets
Handle invoicing and day-to-day billing processes
Manage debtor accounts, including follow-ups and reconciliations
Compile, update, and distribute operational and service reports
Answer incoming calls and assist with general office communication
Support overall office administration and ad hoc administrative tasks

Requirements

Minimum of 3 years’ experience in an administrative or office support role
Exposure to financial administration, including invoicing and debtors management
Proficient in Microsoft Office (Excel essential)
Experience working on accounting or invoicing software (Xero advantageous)
Strong organisational and time-management skills
High attention to detail with the ability to manage multiple tasks
Professional telephone manner and communication skills
Ability to work independently and as part of a team

To apply, please send your CV with your salary expectations to yolandi@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job