Reporting to Finance Manager
Job function:
Capture, record routine financial transactions in various cost orientated ledgers journals (manual or computerised systems)
Processing all order and stock issues - Costing paperwork
Reconcile cashbook
Control and follow up all missing paperwork - security numbers and issue numbers
All job posting (LOA, Creditors Monthly Accounts, Job Transfers)
Assist other office departments with skilled duties
Duties  and Responsibilities:
Purchase Order:
Processing receipt of all deliveries to stores
Ensure quantities, item descriptions and prices ties up to order
COD/Urgent Creditors payments need to be captured immediately and then passed on to the Creditors department
Checking Ledge code etc
Highlight  all assets, loan accounts etc received
Advise Debtors to close jobs regularly when all paperwork is processed.
Assist Debtors to follow up on all outstanding orders for month-end jobs on a daily basis
Control security numbers against paperwork received to ensure all paperwork is processed
Stock Issues:
Process al stock issued timeously.  Ensure that Job No, stock code, unit of measure and quantities is correct
Keep good record of outstanding issue number (issue numbering order)
Scrap copper:
Check correctness of Job numbers codes and quantities
Month-end balancing scrap copper to invoice received by debtors.  (Processing of weight differences)
Ensure that scrap copper weight is correctly recorded
Check weight per spool of all copper delivered to stores by suppliers.
VPI:
Process all VPI adjustments at month-end.  VPI reading from departments need to balance to the ledger.
Job Corrections:
Transfer selected costs as requested by department managers between jobs.  (Bought outs, labour, etc)
Process all 9998 postings:
Living Out allowance from Salaries and Wages to job numbers concerned
Monthly overhead accounts (i.e. First Auto, Track, Petty Cash and ICC etc)
Creditors difference to overhead or jobs
Direct Cashbook entries for jobs
Cashbook:
Capture payments - salaries, wages, advance payments, medical aid, SARS, MIBFA, bank charges etc directly via cashbook
Responsible to reconcile rand cashbook on a daily basis