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Administrative Assistant

East Rand
Salary: R15 000.00 Per Month
Job Type: Permanent
Sectors: Admin
Reference: CET004245/JDG

Apply before Feb 20 2026 | 23 Days left

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Vacancy Details

Employer: Sentinel Staffing Services

The Admin Assistant will provide comprehensive administrative and clerical support to the Site Inspection team ensuring smooth operations in inspections, compliance reporting, and client communication. This role is critical in maintaining accurate records, coordinating schedules, and supporting the team in delivering high-quality service.

Key Responsibilities

Administrative Support

Prepare, format, and distribute inspection reports and compliance documentation.
Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.
Handle incoming calls, emails, and client queries professionally.
Act as the first point of contact for clients regarding inspection scheduling and documentation.
Support the team in preparing presentations or proposals for clients

Scheduling & Coordination

Manage team calendar, booking site visits and client meetings.
Coordinate logistics for inspections, including travel arrangements and site access requirements.
Track deadlines for follow-up inspections and compliance checks.

Data Management

Capture inspection data into company systems and update client records.
Generate spreadsheets and summaries for management reporting.
Ensure accuracy and confidentiality of all records.
Support the team in preparing files / documents for audit purposes.

Skills & Competencies

Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Knowledge of ERP system (Syspro preferred)
Attention to detail and accuracy in record-keeping.
Ability to multitask and prioritize under pressure.
Professional demeanor when dealing with clients and stakeholders.

Qualifications & Experience

Matric (Grade 12) required; relevant diploma/certificate in Administration advantageous.
2–3 years’ experience in an administrative role, preferably in technical or compliance-driven industries.

Knowledge of occupational health and safety standards is beneficial

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About Sentinel Staffing Services

Sentinel Staffing Services has been providing a professional recruitment solution to employers and job seekers in all industries since 1999.

We offer a full recruitment service for permanent and contract staff/vacancies from entry level to Financial, Office Support, Engineering, Human Resources, Technical, Information Technology, Warehousing, Legal and Senior Executives.

Our mission is to ensure that our clients and job applicants are satisfied with our recruitment service and that their recruitment needs are met through our professionally trained personnel consultants.

Sentinel Staffing Services has an extensive database of top quality clients and candidates in a permanent/contract capacity.