Our national client in the Civil Engineering Industry is seeking a proactive and well-versed Senior Administrator to join their winning team in Durban.

Duties:

OFFICE ADMINISTRATION

Prepares, formats and proof reads technical reports and documents.

Takes minutes at meetings and distributes thereof.

Compiles tenders and ensures documentation is certified timeously as and when required

Compiles, submits and tracks invoices to clients as and when required.

Processes external suppliers invoices as and when required.

Delivers and collects documents.

Handles all divisional correspondence.

Files all documentation in accordance with Quality Management System.

Orders, monitors and distributes stationery for the Executives.

Makes travel arrangements for the Executives.

Maintains Technical Executives diaries.

Captures Technical Executives timesheets on Proman.

Organises catering and sets up meetings for the executives and liaises with HR for budgets.

Formulates PowerPoint presentations.

GENERAL ADMINISTRATIVE DUTIES

Provides support and assists with work overflow as needed by the management team.

Vision system administration

TENDERING DUTIES

Collates and submits supplier database applications.

Liaises with Head Office and Business Unit Manager to arrange briefing attendance.

Downloads necessary tender documents and updates tender calendar.

Compiles tenders, ensuring correct and timeously submission updates tender results.

Manages tender correspondence in line with internal and external guidelines.

Accurately inputs tender milestone dates into the Tender Tracker system.

Assists in the management of data related to the tendering process.

FINANCIAL DUTIES

Collates invoices for client within the defined deadline of the 5th of the month.

Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager.

Follows up on submission of creditors invoices to be received monthly, with constant follow up.

Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed.

Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc.

STRATEGIC SUPPORT

Monitoring progress of all SANRAL WAs for the Division.

Monitoring monthly PPP Revenue Fee claim.

Recording deviations to monthly PPP Revenue Fee claim.

Tracking recovery of negative deviations.

Fortnightly monitoring of debtors exceeding 30 days.

SANRAL IT IS Reporting

Preparation of tier 2 procurement documentation and tender evaluation reports.

Adhoc project management assistance on various projects.

Administration support to the Divisonal Technical Executive

Requirements:

• 8-10 years experience in a similar role within a civil engineering environment.


• Matric (essential)


• Project management of office administration qualification (advantageous)


• Drivers license (essential)


• Strong project, tender and finacial administration experience.


• Advanced MS Office skills


• SANRAL project administration experience (advantageous)


• Stakeholders coordination experience (essential)