PRIMARY PURPOSE:

Project Administrator is to handle tasks like scheduling meetings, managing documentation, and keeping budgets, the project data/information project organised and on track. They are the communication hub, ensuring information flows between PMO team members and stakeholders.

DETAILED KEY ACCOUNTABILITIES:

Project Delivery

• Ensure project deliverables meet quality standards.
• Gather and maintain accurate SMME data to support informed decision-making and program effectiveness.
• Manage PMO office supplies and travel arrangements to ensure smooth project execution.
• Maintain and update project information across various platforms like SME tools, Growth Wheel, AMI, and Accelerator App for easy access and collaboration.
• Conduct administrative duties, such as setting up meetings.
• Collect and collate BBBEE verification documents to ensure adherence to regulations
• Proactively take on additional tasks assigned by the Project Manager and Project Coordinator, demonstrating a willingness to learn and contribute.

Stakeholder Management

• Assist with conducting meetings and presentations to update stakeholders on project progress.
• Escalate client concerns and requests were needed.
• Monitor submissions of surveys and report on the same.
• Schedule and manage meetings between SMEs and their assigned mentors, ensuring optimal time zone alignment and participant availability.
• Proactively liaise with mentors to confirm their availability and address any scheduling conflicts.
• Maintain clear communication with both SMMEs and mentors regarding meeting logistics (date, time, platform, agenda).
• Maintain, and update accurate SMMEs data across various project information systems.

Organisation and Time Management

• Ensure all data entries are accurate and error-free.
• Ensure timeous submission of time sheets/data.
• Track the accuracy and completeness of data sets you compile or assist in compiling for report writing.
• Identify improvements and efficiencies in processes and templates.
• Assist with collating data or information required for report writing.