Payroll Officer / Payroll Administrator (Permanent, In-House)

Location: Stellenbosch, Western Cape

Employment Type: Permanent, full-time

Overview

We are looking for a detail-oriented and reliable Payroll Officer to manage the company’s end-to-end payroll function in-house. The successful candidate will be responsible for ensuring accurate, compliant, and timely payroll processing while maintaining strict confidentiality and supporting employees with payroll-related queries.

Key Responsibilities

Payroll Processing

• Process monthly payroll accurately and on time for all employees

• Capture and verify new appointments, terminations, salary changes, allowances, deductions, and bonuses

• Maintain accurate employee payroll records

• Ensure compliance with BCEA, Labour Relations Act, and company policies

Statutory & Compliance

• Calculate and submit statutory deductions (PAYE, UIF, SDL)

• Prepare and submit EMP201 and EMP501 reconciliations

• Issue IRP5/IT3(a) certificates annually and on termination

• Liaise with SARS and other statutory bodies when required

Reporting & Reconciliation

• Prepare monthly payroll reports for finance and management

• Reconcile payroll to general ledger and resolve discrepancies

• Assist with audits by providing payroll documentation and reports

Employee Support

• Handle payroll-related queries from employees professionally and confidentially

• Explain payslips, deductions, and benefits clearly to staff

• Work closely with HR and Finance teams to ensure data accuracy

Systems & Administration

• Maintain payroll systems and ensure data integrity

• Assist with payroll system updates, testing, and improvements

• Ensure compliance with POPIA and confidentiality requirements