The Receptionist/Office Administrator is responsible for providing efficient and organized administrative support to ensure the smooth day-to-day operation of the office. This role involves handling supplier coordination, record keeping, shipping administration, financial documentation, and general office support.

Key Responsibilities

Procurement & Supplier Coordination

• Place orders with local suppliers and ensure timely delivery.
• Track supplier invoices, ensure they are checked and signed, and upload them to the company Google Drive.
• Perform grocery shopping and ad-hoc purchasing as required.
• Monitor stationery and packaging levels and place orders when stock is low.

Shipping & Logistics

• Maintain and update the DHL shipping imports page.
• Track DHL shipments and follow up on delivery statuses.
• Request DHL invoices and ensure accurate record keeping.

Production & Database Administration

• Update overdue items on the company database.
• Maintain and update the Production Scorecard accurately and on time.

Financial Administration

• Reconcile petty cash and maintain accurate records.
• Process and manage reimbursement forms.
• Ensure all financial documentation is complete, accurate, and properly filed.

Office & Front Desk Support

• Answer incoming phone calls and direct them appropriately.
• Receive deliveries and ensure items are recorded and distributed correctly.
• Provide general office administration support as required.