Role Purpose

The Senior Procurement Officer is responsible for the centralised procurement of all marketing materials and head office supplies. The role works closely with Heads of Department to understand procurement needs, secure optimal pricing, and negotiate favourable supplier contracts. The position requires strong commercial procurement expertise, excellent negotiation skills, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

Centralised Procurement Management
Oversee the procurement of marketing materials, office supplies, and general head office requirements, ensuring alignment with procurement policies and procedures.

Stakeholder Engagement
Act as the primary point of contact for Heads of Department regarding procurement requirements. Support departments in identifying suitable procurement solutions that meet operational needs and timelines.

Quotation Management & Supplier Negotiation
Obtain and evaluate multiple comparable quotations to ensure cost-effective procurement decisions. Negotiate pricing, terms, and conditions with suppliers while maintaining quality and delivery standards.

Supplier Relationship Management
Build and maintain strong supplier relationships to ensure continuity of supply, competitive pricing, and quality assurance. Monitor supplier performance and resolve supply-related issues.

Market Research & Vendor Management
Monitor supplier markets for pricing trends, new products, and innovations. Ensure vendor compliance with procurement policies and ethical standards.

Contract Management
Manage supplier contracts, ensuring clarity, compliance, and alignment with organisational policies. Monitor contract performance and manage renewals.

Reporting & Compliance
Maintain accurate procurement records including purchase orders, quotations, and contracts. Prepare procurement reports highlighting cost savings, supplier performance, and procurement effectiveness.