Corporate Assistant / PA

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: PC001718/LS

Apply before Feb 20 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Status Staffing

Our client in Blackheath is looking for a proactive and reliable Corporate Assistant with 3–5 years’ experience in administrative or executive assistant roles, with marketing or executive PA experience a plus. The successful candidate will be highly organized, able to multitask, and skilled in Microsoft Office Suite, with strong attention to detail for preparing professional correspondence and reports. Excellent communication and interpersonal skills are essential, along with the ability to handle confidential information with discretion, take direction, follow instructions, and work well under pressure. Adaptable, self-motivated, and professional, this role is open to non-smokers only.

A recent professional profile photo is to accompany your application

REQUIREMENTS:

Ability to handle confidential information with a high level of discretion and professionalism
Minimum of 3–5 years’ experience in an administrative or executive assistant role
Experience as a marketing assistant or executive PA will be advantageous
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organisational and multitasking abilities
Strong attention to detail and accuracy
Excellent time management and prioritization skills
Ability to take direction and follow instructions
Superior written and verbal communication skills, with the ability to draft professional correspondence and reports
Strong interpersonal skills to interact effectively with a range of stakeholders
Proactive and self-motivated approach
Strong work ethic and reliability
Adaptable, with the ability to work well under pressure
Non-smoker

DUTIES:

Company Travel Portfolio:

Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
Following travel procedures (trip forms etc.)
Liaising with Travel agent for flights or booking flights directly
Booking of accommodation (local, national and international)
Booking of car hire
Manage VISA applications
Managing weekly travel schedule
Notifying insurance & HR of international travel
Update Travel profile for company

Marketing Duties:

Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
Assist with printing of brochures and printing of corporate stationery
Assist in the preparation and distribution of marketing materials
Management of Marketing Material inventory
Ordering, Printing and issuing of business cards and other printed marketing materials
Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches

Admin Duties:

Organizing, controlling and management of filing & admin office & Marketing Office:
- Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order

Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager

Liaising with Local, National and International clients:
- Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside

Company Credit Card Statements reconciliation:
- Credit Card statement to be reconciled monthly according to travel & marketing spend

Assist with management of cellphone provider:
- Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)

Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
- Inventory List : Keep updated record of all insured items
- Notify insurance of any changes in assets
- Insurance claims on damaged, lost or stolen items

HOURS:

Monday to Friday: 8:00 - 16:00

www.statusstaffing.com

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About Status Staffing

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.