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Documentation Controller

  • Stellenbosch
  • Salary: Market Related
  • Job Type: Permanent
  • Sectors: Logistics
  • Reference: SW006077/JM

Apply before Feb 20 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client is a well established Fruit Exporter based in Stellenbosch. They are seeking to employ a Documentation Controller to join their team. The successful candidate will have a Matric Certificate and a Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience.
Education required
  • Matric Certificate
  • Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience
  • Industry training of export documentation required
Skills Required
  • Understand PPECB/DALRRD/Ecert/Titan certification process
  • Knowledge of documents required for all import markets
  • Knowledge of shipping line SI/BOL process and terms
  • Good understanding of export protocols – e.g. CBS, FMS, FFMS
  • Good understanding of product coding structures
  • Must be able to work under pressure, good time management and attention to detail
  • Communication and teamwork
  • Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)
Experience required
  • 3 Years
Key Performance Area:
Pre-season planning and preparations
  • Mandate letters (COO/SARS)
  • APE registrations
Documentation Process:
  • Documentation Instructions
  • SI 
  • Addendums
  • Cargo dues
  • Mates receipt / Packing list
  • SAD500
  • Phyto
  • COO
  • Bill releases
  • Draft/Final documents
  • Final Documents/Courier 
 Cost management
  • Documentation job card  - copies and invoice copies
  • In event of additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
  • Minimize extraordinary costs payable by Forwarding Division

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.

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About Careers24.com

  • Careers24 is a leading South African job portal that assists jobseekers from all sectors and experience levels to find and apply for vacancies from hundreds of South Africa’s leading companies. With over a million visitors a month, we are one of the most popular destinations to find employment online in South Africa.

    Our mission is to become the destination where every candidate can find an ideal job and where every company can find the perfect candidate. We are a proud member of the Media24 family and part of the Naspers group of companies.

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