Main Purpose of the Role

To administer all account receivables with specific reference to all member companies.
To provide clear referencing and administration of all receivables according to the agreed payment period.
To ensure an up to date and accurate schedule is reviewed at any particular given period to enhance debtors collection time.
To ensure all debtors payment referencing method is synchronized with member companies account for easily identification and allocation of receivables

 
Key Performance Areas

Issue monthly debtors invoices as per schedule
Issue credit notes when applicable
Issue debtors statements monthly
Perform revenue reconciliation to ensure all customers have been charged for the current month
Capture receipts as per bank statement
Ensure account allocation is accurate for invoices and for receipts
Follow-up with debtors for non-payment or overdue accounts using Age Analysis
Follow-up and resolve all debtors queries
Maintain and ensure Unallocated Funds account
Capture necessary information of new companies to the Council and send the companies all the necessary information e.g. customer account number and levy increase letter.
Update Debtors listing with new and resigned companies
Send out levy increase letter to all companies after Annual General Meeting.
Adhere to company’s debtors collection times
Ensure Debtors Age Analysis reconcile with General Ledger before period is closed.
Liaise and work closely with Compliance Department
Perform Debtors reconciliations monthly
Provide report of expected receipts to assist with cashflow forecast
Maintain proper housekeeping (filing and record-keeping).