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Exports Coordinator

Cape Town
Salary: Up to R25 000.00 Per Month
Job Type: Permanent
Sectors: Manufacturing
Reference: CPT000839/LR

Apply before Feb 19 2026 | 26 Days left

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Vacancy Details

Employer: West Coast Personnel

Role SummaryThis is a hands-on role focused primarily on international air freight coordination, customs clearance, and domestic rebate store dispatch. The successful candidate will act as an in-house freight forwarder, working directly with airlines and customs to manage exports, with limited involvement in sea freight.This role reduces reliance on third-party logistics providers and plays a key part in streamlining the company’s shipping processes and controlling transport costs.

ð¹ Key Responsibilities
âï¸ Air Freight & Export Coordination (Primary Focus)

Plan, book, and coordinate international air shipments directly with airlines and ground handling agents.
Track all export air shipments from booking through to final delivery.
Ensure documentation is prepared in accordance with airline and customs requirements:

Air waybills (AWBs)
Commercial invoices
Packing lists
Certificates of origin and any regulatory documentation

Liaise with international clients on shipment statuses and ETAs.

ð Sea Freight (Minimal Involvement)

Occasionally assist with small-scale sea freight exports when needed.
Prepare export documentation and liaise with freight agents as required.

ð¿ð¦ Customs Clearance & Compliance

Handle customs entries and export declarations directly through SARS systems.
Apply correct tariff codes and ensure proper calculation of duties and VAT (if applicable).
Maintain compliance with South African customs regulations and international trade requirements.
Resolve any customs holds or inspection issues efficiently.

ð¬ Rebate Store Operations

Work closely with the Accountant, who oversees rebate store function, and with the Sales Team.
Manage daily operations: order receiving, picking, packing, and courier dispatch.
Liaise with domestic couriers for collections and deliveries.
Track all outbound deliveries and returns; ensure timely client fulfilment.
Maintain accurate stock movement records and dispatch logs.

ð¦ Administration & Cost Tracking

Track and log all freight costs, raising red flags on cost anomalies.
Identify opportunities to reduce logistics spend by internalising freight processes.
Assist the Accountant with weekly reporting on dispatch volumes, freight costs, and delivery performance.

ð¹ Candidate Profile
Minimum Requirements:

Matric + Logistics/Supply Chain or International Trade qualification
3+ years in air freight forwarding, export logistics, or customs administration
Experience dealing directly with airlines, customs, and SARS systems
Strong knowledge of airfreight documentation and customs processes

Skills:

Familiar with Incoterms, tariff codes, and SARS customs systems
Proficient in Excel and logistics/ERP platforms (e.g., Syspro, SAP, or similar)
Organised, detail-focused, and process-driven
Able to work independently but communicate closely with finance

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About West Coast Personnel

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What services do we offer? Successful recruitment and selection processes Personality profiling Professional CV preparation for Jobseekers Verification of qualifications, employment history and all relevant details. Reference checks according to competencies. Suitability for position. West Coast Personnel Permanent Placements Having an impressive database of approved candidates, we search the marketplace to find you the best candidate. Our personalized service means that we actually sit down to find out what precisely you need, and through proven processes, ensure that the right person is chosen for the job. Filling your gaps! West Coast Personnel Temps Our Temps are the perfect staffing solution. Clients hire professional skills per hour and have access to flexible, no-fuss employees at competitive rates; we take care of the complete payroll administration and offer negotiable Temp to Perm Placement fees.