Candidate Requirements

Reception & Front-of-House

• Act as the first point of contact for all visitors, clients, and stakeholders in a professional and welcoming manner
• Manage a busy switchboard, screening and directing calls efficiently
• Receive, log, and distribute mail, couriers, and deliveries
• Maintain a polished reception area aligned with corporate brand standards
• Coordinate visitor access, sign-ins, security protocols, and meeting room bookings

Administrative Support

• Provide general administrative support to Head Office and senior management
• Manage diaries, meeting schedules, boardrooms, and video conferencing setups
• Prepare correspondence, reports, presentations, and meeting packs
• Maintain accurate filing systems (digital and physical)
• Capture, update, and manage data on internal systems

Junior Office Management

• Assist with the day-to-day running of the Head Office environment
• Coordinate office supplies, stationery, and consumables; manage stock levels
• Liaise with service providers (cleaning, IT, maintenance, security, couriers)
• Log and follow up on maintenance issues and office repairs
• Support onboarding of new employees (access cards, workstations, welcome packs)

Finance & Procurement Support

• Process purchase orders and supplier invoices for office-related expenses
• Assist with expense tracking and cost control for office operations
• Maintain supplier records and assist with procurement administration

People & Culture Support

• Assist HR with administrative tasks such as leave records, training schedules, and employee documentation
• Support internal events, staff functions, and corporate initiatives
• Promote a professional, organised, and positive office culture

Compliance & Confidentiality

• Handle sensitive information with discretion and professionalism
• Ensure compliance with company policies, health & safety, and POPIA requirements
• Support audits and internal controls related to office administration

General

• Proactively identify opportunities to improve office efficiency and processes
• Provide ad-hoc administrative support as required

 

Main requirements

Grade 12

Previous relevant experience – 5 -7 years

Excellent communication skills

PC literacy

Clear reference and background checks

Please email cv to marlene@servicesolutions.co.za