Senior Pay & Bill Administrator

Location: Century City, Cape Town (Hybrid – 3 days in office, 2 days work from home)

Working Hours: Monday–Thursday: 9:00am – 5:00pm (UK time) Friday: 9:00am – 3:30pm (UK time)
Lunch: Flexible, anytime between 12:00pm – 2:00pm (UK time)

About Our Client:

Our client is a fast-growing, UK-headquartered organisation providing specialist payroll and financial support to a global contractor and client base. Known for their high standards, accuracy, and compliance-led approach, they operate in a dynamic, professional environment where quality and teamwork are key. Their Cape Town office is a critical part of the business and offers a collaborative culture, exposure to UK payroll operations, and genuine opportunities to grow within a scaling organisation.

Job Description:

An exciting opportunity has arisen for a Senior Pay & Bill Administrator to join our client’s established finance and payroll team. This role is perfect for an experienced Pay & Bill professional who enjoys ownership, thrives in a detail-driven environment, and is confident managing contractor payroll within a UK recruitment setting.
You will play a key role in ensuring accurate, compliant, and timely payroll processing, acting as a trusted point of contact for contractors and internal stakeholders while supporting the wider finance function.

Key Responsibilities:

Chasing, downloading, and processing contractor timesheets, including from client portals
Verifying and validating contractor expense claims

Processing New Starter Forms (NSFs) and supporting contractor onboarding

Liaising with internal departments to ensure full compliance for new starters

Setting up and processing bank payments to contractors

Reconciling net pay accounts within the finance system once payments are complete

Handling contractor pay queries efficiently and professionally

Reconciling data between the CRM and payroll systems

Actively chasing outstanding purchase orders (POs)

Supporting payroll administration and reporting requirements

Ensuring compliance with internal policies and changes in payroll legislation

Liaising with internal teams to raise invoices for permanent placements

Maintaining permanent placement worksheets and process documentation

Providing payroll cover during periods of annual leave within the team