Fleet Administrator

Employment: Permanent, Full time position. Office based, working hours Monday to Friday, 08:00 to 17:00.
Area: Centurion, Gauteng
Salary: R15 000.00 – R18 000.00 CTC per month
Benefits: Provident Fund and Annual Bonus
Essential Legal Requirements: Must be a South African born citizen with a Clean Criminal background and ITC (financial history) - checks will be done on shortlisted applicant. 
Qualifications: Matric Certificate. Additional related courses/qualifications an advantage.

Previous work experience at a fleet or distribution center the below essential:

• Maintain accuracy on fleet management platform.


• Maintain accurate records of all company vehicles (registration, licensing, fines and service history) on history files.


• Monitor vehicle usage, mileage, and fuel consumption.


• Schedule and track regular maintenance and repairs.


• Ensure compliance with road safety and legal requirements.


• Liaise with Insurance and tracking 3rd party companies  with all vehicle related queries.


• Assist in purchasing new vehicles and disposing of old delivery vehicles .


• Negotiate with suppliers for best pricing and service agreements.


• Manage lease agreements and contracts and service agreements.


• Ensure all vehicles have valid licenses, permits, and insurance.


• Keep up to date with transport regulations and company policies.


• Prepare reports for audits and compliance checks.


• Monitor fleet expenses (fuel, maintenance, tolls, and internal maintenance job cards and invoices).


• Sign-off of monthly vehicle expense account invoices and submit to finance department.


• Identify cost-saving opportunities and optimize fleet efficiency.


• Prepare monthly/quarterly budget reports if required.


• Use fleet management software for maintenance of the fleet.


• Monitor GPS systems for route optimization and vehicle security.


• Generate data analytics for fleet performance.


• Handle accident reports and insurance claims and submit to insurance clerk.


• Submit updated fleet list to insurance clerk after every addition or removal of vehicles.


• Implement safety protocols and preventive measures.


• Ensure vehicles meet health and safety standards.


• Notify insurance clerk of all accidents, damages to vehicles and windscreen repairs within 24 hours of incident (Branches included).


• Authorize all repairs done through a third party Fleet Maintenance supplier.


• Obtain and send all COFs for license renewals and file on the vehicle history file.


• Obtain and distribute all licenses and fuel cards to all relevant parties timeously per distribution register and signature.


• Liaise with finance for billing and payment of fleet-related expenses.


• Manage toll accounts and parking permits.


• Handle emergency breakdowns and roadside assistance arrangements.