Introduction

Grain Field Chickens, a subsidiary of VKB Agriculture (PTY) Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside. 

Job Description

Responsible for performing the administrative and clerical work activities required for the delivery of Human Capital services at Grain Field Chickens, including but not limited to: recruitment, skills & training, disability, incapacity & death claims, in alignment with predefined work objectives (as per agreed standard operating procedures).

• Grade 12 of NQF Level 4 Equivalent.
• A 3-year Human Resources Diploma required.
• At least 3 years proven experience within the manufacturing HR environment.
• Disability/ Death and consultation, Skills Development, BBBEE and Workplace Recruitment experience is required.
• Working knowledge of Time & Attendance and Sage People Systems required.
• FMCG/ Abattoir/ Manufacturing experience will be a definite advantage.
• Strong PC literacy skills with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Google Docs, Google Sheets and Google Slides).
• Knowledge of South African Labor Law and HR best practices.
• Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
• A Code 8 Drivers License will be an advantage.
• A willingness to work overtime or weekends where necessary.

Key Accountabilities:

• Provide administrative support to all Departments within GFC.
• Ensure timeous & accurate actioning of employee time & attendance.
• Ensure strict compliance with all relevant standards of documentation.
• Ensure departmental directives adhered to in the execution of all tasks.
• Work with electronic documents, shift and attendance registers. 
• Data entry/ Capturing of high volumes of data.
• Handling administrative and HR-related queries.
• Manage own workload identifying improvements and issues.
• Provide quality resource and support to the manufacturing teams.
• Provide information and analysis of data as directed/ required.
• Communication with employees and management.

Duties and Responsibilities

Human Resources

• Create and maintain personnel records both electronically and in hard copy.
• Liaise with Payroll and medical aid advisors to set-up new staff on medical aid and manage changes to existing staff members’ medical aid plans.
• Inform the Payroll of any changes to staff member’s details that may impact payroll.
• Complete UI-19 and Salary Schedules for all Terminations and Maternity Leave employees.
• Prepare and send out employment-related documentation such as:

1. Employment Contracts.
2. Learnership Agreements.
3. Appointment and salary increase letters.
4. Job Descriptions.

• Assist employees with Kamonyaka Loan Applications forms and Staff Purchase Accounts.
• Track and keep updated the Visa/ Work Permits status of foreign employees and inform Management and the respective employees if their Visas are due to expire.
• Respond to general HR queries and escalate issues of concern to Management.
  

Training

• Support the Apprenticeship, Learnership, Graduate & Skills Program enrolment process including advertising, shortlisting & interviews.
• Coordinate internal and external training sessions and workshops with external training providers as requested.
• Organize catering and venue logistics with the onsite Kitchen & VKB Training Centre.
• Dispatch Learners’ monthly Progress Reports to line managers.
• Arrange and finalize Apprentices’ trade testing with relevant institutions.
• Coordinate Registers of Training that took place the previous month, and forward to Head Office.
• Compile the information for the annual Workplace Skills Plan, Annual Training Review submission and Senior Management Skills Development Reports & Meetings.
• Assist with the compilation of the annual Employment Equity submission and Employment Equity Plan.
  

Recruitment

• Advertising of vacancies after receiving the required approval.
• Evaluate and shortlist prospective candidates and forward to HR & Line Managers.
• Liaising with candidates and recruitment agencies.
• Scheduling interviews and provide feedback to all shortlisted candidates.
• Inform the relevant stakeholders and new starters of the outcome of interviews.
• Ensure that all required background checks (criminal, qualifications, visa, drivers’ licences etc.) have been completed and give feedback to HR Manager.
• Assist with the completion of Sanlam Provident Fund documents and loading them on SharePoint.
• Forward Offer Letters and Take-on Documents to new hires/ forward them to the recruiters and co-ordinate the signing thereof.
• Ensure that all the necessary internal processes have been completed for new starters arriving with respect to onboarding and inductions (HR and SHEQ).
• Arrange transportation of furniture with approved Transport Companies.
• Loading/ scanning fingers for new employees on PRP for Access and Time & Attendance.
• Keep an accurate record of the supporting documentation.
• Arrange temporary workers/ Casuals for Farm Services, Contracts & related documents, electronic loading and ensuring they got paid on time.
• Send updated Vacancies Report to HR Manager at least monthly or as needed.

Disability, Incapacity & Death Claims

• Report to Hollard all potential disability candidates & confirmed Applicants.
• Assist with preparation for and presentation at Disability Committee Meetings.
• Arrange Incapacity Hearings/ Disability Consultations and Transport for incapacity employees, schedule Disability Committee Meetings, delivery and collection of documents for involved employees, give feedback at Committee meetings, keeping Files updated.
• Complete and send Funeral Claim Forms for GFC employees.
• Conduct funeral consultations with Head Office Representative and the family for outstanding documents for GFC employees.
• Follow up with Head Office and the family of the deceased, on outstanding documents and dispatching documents for send-off to Hollard.
• Ensure Hollard Disability Application Deadlines are adhered to and follow up with employees and Doctors on outstanding Application Forms.

Other:

• Ensure all responsibilities are carried out in accordance with HR Company Standards.
• Any other duties as may be required by the department from time to time.

Skills Required

• Excellent written and verbal English communication skills.
• Excellent interpersonal skills and the ability to interact with colleagues at all levels.
• Excellent active listening, negotiation and presentation skills.
• Able to work appropriately with confidential and sensitive information.
• Analytical and meticulous attention to detail.
• Thorough approach to work.
• Excellent organisational skills including ability to manage time and prioritise effectively.
• Able to work independently, as well as a team player.
• Able to set and achieve deadlines and give regular updates on progress.
• Strong computer skills (Microsoft Office, Google Workspace, email, internet).
• Approachable, helpful and enjoys working with people.
• Able to engage and work with internal and external stakeholders.
• Able to adapt and innovate quickly.
• Able to take ownership of area of responsibility.
• Able to always maintain strict confidentiality.

Other Information

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
• When uploading profile picture, make sure the minimum size uploaded is 300 x 300px