Reports to: Director / Operations Manager / Warehouse Team


Job Summary

We are looking for a highly organised and proactive Admin & Stock Control Coordinator to manage stock administration, supplier reorders, and daily coordination with the warehouse team.
This role is central to ensuring smooth operations across purchasing, stock availability, warehouse communication, and general office administration. The ideal candidate will be detail-oriented, reliable, and comfortable handling a wide range of ad-hoc operational tasks.


Key Responsibilities

Stock & Purchasing
- Monitor stock levels across systems and internal records
- Prepare and send reorders to suppliers based on stock movement and forecasts
- Track supplier orders, deliveries, backorders, and discrepancies
- Follow up with suppliers on outstanding orders, delays, and missing or incorrect deliveries
- Maintain accurate stock records and pricing information
- Work with management to avoid stockouts and overstocking

Warehouse Coordination
- Communicate daily with the warehouse team regarding incoming deliveries, picking/packing priorities, stock discrepancies, damages, shortages, or issues

- Ensure purchase orders and deliveries are properly booked in

- Help resolve stock and logistics issues quickly and efficiently


Administration & Operations
- Handle ad-hoc administrative tasks including filling in forms, preparing documents, updating spreadsheets and systems, and organising files and records

- Follow up on emails, supplier queries, and internal requests

- Make and receive phone calls to suppliers, warehouse partners, and service providers

- Assist with compliance paperwork, account applications, supplier documentation, and internal reports


Reporting & Control
- Maintain and update stock sheets, order trackers, and supplier lists

- Provide regular updates to management on stock levels, orders in transit, and issues or risks