- Cape Town CBD
- Salary: R20 000.00 - R22 000.00 Per Month (Negotiable)
- Job Type: Permanent
- Sectors: Accounting Admin Banking
- Reference: 2329176
Vacancy Details
An Art Gallery based in Cape Town City Centre is seeking a highly qualified and experienced Administration Manager with essential bookkeeping expertise to join our dynamic team.
Job Type: 6-month contract with a 3-month probation period (with potential for a full-time position upon completion)
Working Hours: Monday – Friday, 09:00 – 16:30 (with the possibility of overtime)
Start Date: Immediate
Key Responsibilities:
The successful candidate will be responsible for, but not limited to, the following:
- Overseeing day-to-day office management
- Performing basic bookkeeping functions
- Reconciling petty cash accounts
- Following up with debtors and creditors
- Managing invoicing and payment processes
- Investigating and resolving creditor queries and outstanding issues
- Providing support and backup to the company accountant
- Managing daily banking activities and maintaining cashbooks
- Organising and filing financial records
- Budgeting and reporting
- Receiving and verifying funds
- Maintaining an accurate listing of accounts payable
- Ensuring the confidentiality and security of all financial files
- Conducting general administration duties to ensure the smooth operation of office systems
- Demonstrating knowledge in stock management
- Managing ad hoc leases
- Handling basic HR tasks, including managing personnel files, leave records, issuing notices and secure safekeeping of documentation
- Managing insurance matters and claims
- Drafting ad hoc letters and documents as needed
- Performing data capturing duties
- Reporting directly to the Managing Director
Required Skills
- Bookkeeping: 7 to 8 years
- Sage: 7 to 8 years
- Administrator: 7 to 8 years
- Basic HR: 4 to 5 years
Candidate Requirements
- Relevant qualification from institution accredited to SAICA or equivalent
-
Minimum of seven years of proven experience in office management and bookkeeping.
- Excellent written and verbal communication skills in English.
- Highly organised, professional, and accurate in all tasks.
- Strong administrative skills, efficient and methodical with a keen attention to detail.
- Exceptional time management and planning abilities, with the flexibility to prioritise tasks effectively.
- Capable of working well under pressure.
- Strong numerical skills.
- Trustworthy, loyal, and committed to maintaining high ethical standards.
- Adaptability in implementing and managing systems.
- A minimum of seven years of relevant work experience.
- Valid driver’s licence.
Computer Proficiency:
Sage
Mac OS
MS Excel
MS Word
MS Outlook
Please note: Only shortlisted candidates will be contacted.
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