Role Purpose

This role provides essential support to the finance function and sits between the Bookkeeper and the Financial Manager. The position focuses on strengthening accuracy, compliance, and efficiency across daily accounting, payroll administration, and general office operations. It is suited to someone progressing in their finance career who can take ownership of preparatory finance work, reconciliations, and administrative processes.

Key Responsibilities

1. Financial & Accounting Support

• Capture daily accounting transactions (supplier invoices, customer invoices, payments, journals).
• Perform reconciliations, including bank, supplier, debtor, petty cash, and control accounts.
• Investigate and clear reconciling items before escalating to the Bookkeeper or Financial Manager.
• Maintain accurate general ledger postings and supporting documentation.
• Assist with month-end close, including preparation of reconciliations and schedules required by the Financial Manager.
• Provide assistance during audits and tax compliance processes (VAT, PAYE, income tax documentation).
• Follow internal financial controls and ensure proper document management.

2. Payroll & Employee Support

• Assist with payroll inputs such as leave records, overtime, allowances, and staff changes.
• Maintain accurate staff attendance, leave registers, and HR files.
• Assist in responding to payroll-related queries and preparing supporting documentation.
• Update and track staff training records and compliance documents.

3. Administrative & Operational Support

• Draft and prepare business correspondence, letters, notices, and internal communication.
• Assist management with document preparation, filing, scanning, and electronic record-keeping.
• Support document flow between departments, doctors, and administrative teams.
• Provide general office administration to ensure smooth day-to-day operations.

Position Structure

Reports to: Financial Manager
Works closely with: Bookkeeper
Supports: Finance Team, HR, and Operations

This role serves as the link between daily transactional processing (Bookkeeper) and financial reporting, compliance, and strategic finance functions (Financial Manager).