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Executive Assistant

Pretoria
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: SW006010/JM

Apply before Dec 12 2025 | 2 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

Our client, a leading South African exporter of fresh produce, is seeking a Executive Assistant to assist the MD. This is a fully remote position and the successful candidate will be based in Pretoria.The ideal candidate will have proven experience in Executive Assistant or Personal Assistant with exceptional organisational, planning, and prioritisation skills.

Role Overview

Key Responsibilities

Provide executive-level diary and time management, including scheduling, prioritising, and optimising daily activities.
Manage all travel arrangements end-to-end, including flights, accommodation, visas, itineraries, and travel documentation.
Screen, prioritise, and manage all incoming communication (emails, messages, calls), ensuring urgent and strategic matters are addressed timeously.
Act as a liaison between the Director and internal / external stakeholders.
Prepare, draft, proofread, and edit high-level correspondence, reports, presentations, and board-related documentation.
Maintain a secure, highly organised digital filing and document management system.
Track and reconcile executive expenses
Coordinate executive meetings, board meetings, and key events, including agendas, venues, logistics, and follow-ups.
Manage sensitive, confidential, and commercially sensitive information with absolute discretion.
Anticipate future needs, manage risks, and proactively address potential challenges.
Provide administrative and operational support on an ad-hoc basis across both business and personal matters.

Essential Skills and Qualifications

Proven experience in Executive Assistant or Personal Assistant.
Exceptional organisational, planning, and prioritisation skills.
High digital literacy and confidence across cloud-based platforms, productivity tools, and communication systems.
Strong written and verbal communication skills at executive and board level.
Outstanding problem-solving and decision-making ability.
High levels of emotional intelligence, professionalism, and judgment.
Ability to work independently across multiple priorities.
Flexibility to work remotely with availability when required.

Personal Attributes

Highly professional, calm, and resilient under pressure.
Proactive, solution-driven, and detail-oriented.
Trustworthy, loyal, and discrete.
Adaptable, flexible, and resourceful.
Strong alignment with company values of integrity, excellence, and client service.

Reporting Structure

This position reports directly to the Director in a highly trusted, one-on-one working relationship.

Compensation and Benefits

Flexible, part-time or full-time structure (depending on suitability).
Competitive executive-level remuneration.
Remote working arrangement with availability for executive-level responsiveness.
High degree of autonomy and exposure to senior leadership and strategic decision-making.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.