Dis-Chem Pharmacies has an opportunity available for an Employee Relations Officer to join the Head Office team in Midrand. You will be required to administrate all HR-Labour Relations activities and/or administrative queries relating to the department according to industry and Dis-Chem standards.

Minimum Requirements…

Essential:

• Matric or equivalent Senior Certificate
• Minimum of 2 years’ relevant experience
• Qualification in Human Resource Management
  

Advantageous: 

• 2nd Additional Language – Read, write and speak well.

Job Specification: 

Labour relations Administration: 

• Ensure that all HR/IR filing are kept up to date.
• Manage and update the Labour Relations section on
• Ensure all travel arrangements are booked well in advance for any Departmental travels.
• Liaise with, provide feedback and work closely with the Group HR Manager.
• Ensure Day-to-day HR/IR advice is communicated to Managers with regards to Provident fund/ COIDA/
  Disabilities and general Labour issues when needed.
• Ensure compliance through audits and check the HR processes on Branch level quarterly basis.
• Keep up to date with current and new Labour Legislations developments (Employment Equity Act, Workplace Skills Development Act, BCEA, LRA, UIF, COIDA, OHSA, etc.) as well as developments in the
  Human Resources field.
• Assist in the typing up, formulating and implementation of HR/LR documents (New process to follow).
• Keeping all Labour Relations Templates up to Date.
• Prepare documentation on Department of Labour inspections and submit and distribute
  documentation through to the relevant managers.
• Updating all applicable spread sheets for analysis of membership for all Hairdressing, Cosmetology,
  Beauty and Skincare employees’ appointments and resignations at the bargaining council.
• Ensure Union membership is updated and monthly reports submitted to Union and Group HR
  Manager.
• Compiling statistics on union members for group HR Manager & regional Managers on a monthly basis.

Department Activity Administration: 

• Ensure the following gets done with regards to Policies and Procedures Administration. 
• Ensure that all the policies & Procedures are in Dis-Chem format.
• Place and communicate updated Policies & Procedures on intranet.
• Ensure that Labour Relations Admin Newsletters are created and updated on an annual basis.
• Compiling and/or communicating updated Labour Relations Admin Newsletters on an annual basis.
• Communicating and/or issuing Policies and Procedure documentation to new stores to open.
• Communicating and/or issue Policies and Procedure documentation to current stores upon request.
• Send legal posters (BCEA, OHSA, EE) to current stores upon request.
• Ensure the following gets done with regards to CCMA Administration
• Ensure CCMA Trackers and notice boards are up to date.
• Administrate and communicate CCMA set downs.
• Compile monthly data/ statistics/ for HR/IR reporting regarding, terminations (Dismissals – with reasons, resignations, death, etc.), warnings issued in the Dis-Chem Group, CCMA disputes, employee Stats, Provident Fund progress report, travel and department expenses and department leave reports.
• Submit objections against Arbitrations after Conciliation.
• Request and receive all applicable referral documentation from the CCMA offices nationally.
• Request and receive all procedural documents from applicable stores and departmental managers.
• Coordinate all witnesses’ attendances to CCMA Hearings
• Prepare all Procedural files and bundles for Conciliations, Arbitrations, Con/Arb processes, Conciliations in limine’s, Rescission Hearings, investigation of previous CCMA cases/Legislation on a ADHOC basis.
• Ensure the following gets done with regards to Provident Fund Administration:
• Funeral Claims – Ensure all documentation is received, claims are finalised and payments made to the family.
• Death Claims – Arrange meetings and ensure all documentation received in meetings with families is correct and claims gets finalised.
• Disability – Register and gather documentation to ensure claims get finalised.
• Communicate with stores or family members regarding pay outs of the fund.
• Communicate all relevant information to Brokers and Liberty Life.
• Compile statistics and progress reports on Provident Fund claim statuses.
• Ensure the following gets done regarding training administration.
• Arrange and provide training on new IOD (Injury on Duty) Procedures and the integration of new IOD Systems.
• Arrange and provide Provident Fund Training (Funeral, Death, Disabilities) including its policies and Procedures.
• Arrange and provide training on administrative procedures in regard to issuing of warnings.
• Arrange and provide training in regard to unions - membership, rights and recruiting.
• Arrange and provide training on Department of Labour inspections - administrative documents that’s required, rights of employer and rights of inspector.
• Issue Certificates of Attendance for all Labour Relations Training.
• Ensure the following gets done regarding COIDA administration.
• Keeping Provident Fund and COIDA data sheets up to date.
• Provide advice to Managers how to deal with Injury on duties.
• Submit documentation to Compensation Commissioner.
• Ensure the following gets done regarding Labour News.
• Ensure all managers have completed labour news review/ test bi-annually.
• Ensure all labour news are placed on intranet in as soon as it’s available.
• Ensure the following gets done with regards to Disciplinary Administration.
• Capture all disciplinary documents on SAP and relevant Data Sheets.
• Report to the Group HR Manager on all disciplinary documents that’s incorrectly issued that has been brought to Admin’s attention.
• Take and type up minutes regarding disciplinary hearings.

Financial Administration: 

• Ensure payments made via Dis-Chem to Provident Fund beneficiaries are paid correctly and timeously.
• Liaise with Financial Department to ensure that proof of payments is sent as soon as reasonably
  possible.
• Ensuring Settlement agreements and Arbitration Awards are paid timeously according to said
  agreement or applicable law.
• Liaising with the Payroll Department with regards to departmental fuel claims.

Customer Service: 

• To assist and support Managers with advice on administrative and all HR and IR related matters.
• Build and maintain functional relationships with all hr stakeholders.
• Attend meetings at Branches and Head Office when required.
• Attend to any adhoc projects as requested by the Group HR Manager.
• Assist all queries from Admin Managers, Store Managers and Regional Managers.

Competencies... 

• HR Acts (LRA, BCEA, SDLA, OHSA, COIDA, UIA, UI Contribution Act, SDA and EEA).
  Ability to efficiently operate a personal computer and associated software, including but not limited to automated human resources system.
• Ability to prepare and interpret policies and statistical reports.
• Ability to effectively prepare and efficiently maintain accurate records and reports. Ability to maintain confidentiality and objectivity even when dealing with controversial issues.
• Ability to plan and coordinate meetings, programs, and activities. To be competent and able to work and understand the SAP Payroll system, DOCIT system and HEAT system.
• Be able to understand, interpret and develop advanced Labour reports and statistics.
• Clear understanding of financial principles.
• English – Read, write and speak well. To effectively communicate with all HR Stakeholders, Management and its employees. 
• Ability to cooperate, works well, and get along with supervisors, co-workers, management, the community, relevant agencies and the public. Work with or supervise people having various cultural backgrounds, levels or education and experience.
  
• Pay attention to detail and be deadline driven.
• Advanced Microsoft Office, Understanding of SAP and effective in Document Management Systems.

Special Conditions of Employment...

• South African citizen
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport

Remuneration and Benefits...

• Market related salary
• Medical aid
• Provident fund
• Staff account

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.