Key Performance Areas (KPA’s)

• To ensure that the correct and approved lease templates are used to produce lease documents within the prescribed time frame.
• To draft leases using the property management system.
• To ensure timeous notifications to the role-players
• To monitor all variances for deposits and bank guarantees and ensure that any discrepancies are resolved.
• To ensure the quality of lease loading and accuracy of data for the lease authorisations review process.
• To record the reasons and update the unsigned lease fields on the property management system.
• To assist with the review of the leases received for building take-ons and capturing thereof where relevant.
• To load and keep up to date the letting statuses on the property management system.
• To correct lease data capturing errors to maintain accuracy and compliance.
• To do regular reconciliations between the building plans and the loading of units on the property management system and action unit area adjustments timeously.
• To ensure the information on the property management system agrees with the signed lease documents.
• To ensure all executed lease documents and supporting documentation are filed timeously.
• To adhere to the Lease Admin Procedures as per the approved process manual and related policies.
  

Job Specific Requirements

Job Knowledge:

• Knowledge of the MDA property management system (desirable)
• Working knowledge of credit bureau checks (desirable)
• Working knowledge of customer relations management (desirable)
• Knowledge of administration processes (essential)
• Knowledge of document tracking (desirable)
• Working knowledge of financial accounting (desirable)
• Working knowledge of common and mercantile law (desirable)

Job Related Skills:

• General administration skills (essential)
• Advanced computer literacy in MS Office (essential)
• Advanced computer literacy in MDA (desirable)
• Time Management Skills (essential)
• Communication Skills (essential)
• Conflict resolution Skills (desirable)

Job Experience:

• 3 years’ work experience as a lease administrator in property sector (essential)

 
Education:

• Grade 12 (essential)
• Certificate in Lease administration or similar (desirable)
• Certificate in administration or similar (desirable)

Competency Requirements:

Essential

• Quality Orientation
• Results Driven
• Team working
• Systematic approach
• Communicating effectively
• Resilient
• Attention to detail 

Desirable

• Reliability
• Fact Finding
• Customer Focus
• Business Awareness
• Using Initiative