Back to Search Results

Portfolio Assistant (Maintenance-Focused)

Cape Town Northern Suburbs
Salary: R12 000.00 - R22 000.00 Per Month
Job Type: Permanent
Sectors: Property
Reference: CPT000770/LR

Apply before Jan 03 2026 | 29 Days left

Apply

External Application

Vacancy Details

Employer: West Coast Personnel

Job Description:The Portfolio Assistant provides operational, administrative, and maintenance coordination support to the Portfolio Manager. This role ensures the smooth running of day-to-day scheme activities, with a strong focus on maintenance oversight, contractor coordination, and stakeholder communication.

Key Responsibilities

Administration & Governance Support

Assist with preparing AGM, SGM, and trustee meeting packs, notices, and minutes.
Maintain accurate scheme records, including contracts, maintenance logs, correspondence, and compliance documents.

Maintenance Coordination

Serve as the primary contact for maintenance requests from owners, trustees, and tenants.
Log, track, and follow up on maintenance issues to ensure timely resolution.
Obtain quotes, coordinate contractor appointments, and monitor work progress.
Support preventative maintenance schedules and maintain maintenance registers.
Assist with property inspections and prepare related reports or follow-up actions.

Financial & Supplier Support

Assist with processing contractor invoices and gathering supporting documentation for insurance claims.
Track maintenance-related expenses and support budget monitoring.
Provide information for levy queries and maintenance-related financial enquiries.

Communication & Stakeholder Liaison

Communicate updates on maintenance work to owners, trustees, and residents.
Liaise with service providers to clarify scope, timelines, and performance expectations.
Assist in resolving maintenance-related queries and disputes by coordinating responses.

Core Competencies

Strong understanding of maintenance processes and contractor coordination
Excellent administrative and organisational skills
Clear and professional communication abilities
Attention to detail with strong follow-through
Ability to manage multiple maintenance tasks simultaneously
Customer-service oriented and solution-driven

Apply

382 people have viewed this job.

About West Coast Personnel

Staff recruitment specialists at all levels: Permanent Placements, Temps, Contract Personnel and CV Services.

What services do we offer? Successful recruitment and selection processes Personality profiling Professional CV preparation for Jobseekers Verification of qualifications, employment history and all relevant details. Reference checks according to competencies. Suitability for position. West Coast Personnel Permanent Placements Having an impressive database of approved candidates, we search the marketplace to find you the best candidate. Our personalized service means that we actually sit down to find out what precisely you need, and through proven processes, ensure that the right person is chosen for the job. Filling your gaps! West Coast Personnel Temps Our Temps are the perfect staffing solution. Clients hire professional skills per hour and have access to flexible, no-fuss employees at competitive rates; we take care of the complete payroll administration and offer negotiable Temp to Perm Placement fees.