Duties and Responsibilities

Greet and welcome guests as soon as they arrive the office 
Direct visitors to the appropriate person. 
Answer, screen and forward incoming phone calls 
Ensure reception area is tidy and presentable, with all necessary stationery and material 
Provide basic and accurate information in-person, and via phone / email
Receive, sort and distribute daily mail / deliveries 
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks) 
Order front office supplies and keep inventory of stock 
Send staff birthday wishes 
Arrange travel and accommodations 
Create purchase orders on Sage 
Ensure correct VAT is applied to invoices 
Ensure requisitions, purchase orders, invoices are properly authorised  Maintain email and telephone etiquette 
Any ad hoc duties.