GROW A GREAT CAREER WITH THE COMPANY THAT GROWS GREAT BRANDS!

At our AVI Limited, we believe in collaboration and innovation to drive exceptional results. Our Shared Services departments—spanning IT, Finance, HR, Logistics, Digital, Marketing, and Field Marketing — are essential to the growth of our industry-leading brands. We foster a high-performance culture where teamwork, accountability, and creative problem-solving are celebrated. 

Our AVI Finance Shared Services (FSS) Division is central to AVI’s financial health, operating as a dynamic hub of financial excellence. Under the FSS umbrella, we manage key functions such as Accounts Receivable, Accounts Payable, General Ledger, Management Accounting, Cashbook and Treasury, Business Analysis, Payroll, Master Data, Benefits, Financial Reporting, and Facilities Management.

The team is responsible for critical processes, including reporting, reconciliation, and journal management, while also performing consolidations and overseeing the complex structure of local and Sub-Saharan African legal entities. With a strong focus on compliance, we ensure adherence to IFRS (International Financial Reporting Standards) and all applicable legislation, safeguarding the integrity of our financial operations. 

Operating in a dynamic environment, the department ensures the corporate entities are effectively administered, while maintaining high standards of financial accounting and reporting. Together, we support AVI’s vision by delivering value and aligning financial performance with strategic objectives.                                                                                                   

Your Next Career Move Starts Here! Join our AVI Finance Shared Services (FSS) Division in Bryanston, Johannesburg as a HR Administrator and play a key role in providing HR administration and office support to the Human Resources department to facilitate operational effectiveness and efficiency.                 

Reporting Structure:

• Reports to: HR Manager
• Direct Reports: 0

Key Areas of Impact:

• General HR Administration and Office Support
  • Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations, etc
  • Communicate payroll deadlines;
  • Communication and understanding of HR Policies and procedures to employees.
  • Assist with annual processes and performance management.
  • Prepare monthly Business Unit HR Update reports as well as quarterly review reports;
  • Attend to general requests/queries from internal and external customers
  • Follow up on all referred queries/complaints to ensure they are dealt with and followed through
  • Prepare and distribute internal and external correspondence for HR department
  • Check that all relevant HR documentation have been received and keep all HR and confidential documentation and information up to date in a safe and secure environment
  • Provide all parties timeously with the relevant and accurate requested HR documentation
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  • Initiate SAP workflows on behalf of managers, ensures approval and submission to Payroll (Recruitment, change workflows, termination workflows, overtime, allowances).
  • Generate HR reports and excel pivot graphs as required
  • Inform Line managers and the Executives of Long service payments that need to be processed and arrange certificates.
  • Update monthly organograms and send them to respective BU’s
  • Ensure that payroll tracker is in place and check that the changes have been done on the monthly payroll variance.
  • Act as a first point of contact for any HR-related query

• Learning and Development Administration
  • Track and submit all Business Units training initiatives to L&D Training and Events;
  • Support all training initiatives Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
  • Co-ordinate and track all Educational Assistance.
  • Co-ordinate training and induction sessions;
  • Addresss general training queries received from management and employees
  • Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.

• Performance Management and Appraisal Administration
  • Collate IPA's for all employees across all BU’s (goal setting, MYR and YER) and save on HR L-drive
  • Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
  • Keep a tracker of the status of the IPAs and update timeously

• Transformation Administration
  • Serve as a point of contact and provide required employee information for the management information pack for BBBEE;
  • Co-ordinate all Employment Equity meetings and take minutes if required

• IR Administration
  • Co-ordinate training sessions for line managers where applicable to ensure a thorough understanding of IR policies;
  • Ensure accurate record keeping of IR matters on SAP
  • Assist in internal disciplinary hearings, appeals and grievance meetings and take minutes if required.
  • Assist with collating and preparing all documentation/information for Disciplinary Hearings

• Recruitment Administration & Termination Process
  • Conduct B & C bands interviews if required
  • Assist line managers with onboarding of successful candidates and take-one documentation specific to each business unit.
  • Update & maintain new starter tracker and co-ordinate onboarding
  • Liaise with Recruitment regarding any recruitment query
  • Prepare relevant documentation in advance of appointments;
  • Draft Letter of Appointments and change letters on SAP FIORI
  • Ensure all terminations WF’s are approved
  • Submit termination packs to Payroll via Sharepoint
  • Conduct exit interviews and give line manager feedback
  • Send the exiting employee their termination express pack

• HRIS System Administration
  • Conduct integrity check of master data to ensure all data is complete and accurate
  • Liaise with staff regarding Death and Disability Claims for provident fund
  • Inform Line managers and the Executive of Long service payments that need to be processed and arrange certificate

• Employee Benefits Administration
  • Administration of all employee benefits (Pension fund, provident fund and medical aid)
  • Conduct Annual medical aid verification audit
  • Ensure smooth transfer of retirement funds of new starters
  • Liaise with the Benefits team with any Benefits related query

• Employee Assistance
  • Assist the HR Officer and HR Manager with the administration around the employee Wellness plan, including the ongoing communication of the Lyra wellbeing offering;Employee Assistanc

What It Takes to Succeed:

Experience that set you up for success:                       

• 2 – 3 Years HR Administration experience
• SAP HR
• Advanced Excel (graphs, pivots) and powerpoint
• Month end SAP payroll processing and HR Reporting

Qualifications & Certifications that will contribute to your success:

• A Degree/Diploma in HR

Take the Next Step with Us

At the heart of our AVI Shared Services Divisions is a commitment to excellence, collaboration, and continuous improvement. Here, you’ll have the opportunity to work with talented professionals across multiple disciplines, allowing you to grow professionally. If you are passionate about making an impact, solving complex problems, and collaborating with others to drive excellence, this is the place for you.