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Sales & Invoicing Co-ordinator (Remote)

Cape Town Southern Suburbs
Salary: Market Related
Job Type: Permanent
Sectors: FMCG Logistics Finance
Reference: SW005994/AM

Apply before Dec 31 2025 | 25 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, a well-established importer of food products supplying all major retail chains in South Africa, is looking for an organised and deadline-driven Sales & Invoicing Co-ordinator to join their team.They operate with three major distribution centres nationally, and you’ll play a key role in making sure that orders, stock allocation and invoicing run like clockwork.

Key Responsibilities

Receive and process sales orders from major retailers
Allocate sales to the correct sales representatives and territories.
Allocate stock from the correct warehouse / distribution centre.
Arrange couriers and logistics, ensuring correct delivery details and timelines.
Generate and send invoices to retailers timeously for payment.
Track and follow up on orders, proactively updating clients on order and delivery status.
Liaise with internal teams (sales, warehouse, logistics) to resolve any order or stock issues.
Assist with basic sales administration and reporting as required.

Requirements

Proven experience in a sales admin / order processing / invoicing role – ideally in FMCG, wholesale or distribution.
Strong understanding of sales administration processes (orders, stock allocation, invoicing, delivery).
Comfortable working with large volumes of orders and data while maintaining accuracy.
Excellent attention to detail and strong numerical & administrative skills.
Ability to work remotely, self-manage and meet tight client deadlines.
Tech savvy and confident on systems (ERP/order systems, Excel, email).
Professional communication skills (written and verbal) and strong client service orientation.
Someone who is intelligent, quick to grasp processes, and able to think logically and problem-solve.

What’s on Offer

Fully remote position (South Africa-based).
Opportunity to work with a well-known food importer supplying major national retailers.
Fast-paced, busy environment where you can really add value.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.