Financial Administrator🧮✨

Our client is seeking a reliable and detail-oriented Financial Administrator for a well-established store. This role is perfect for someone with strong numerical ability, excellent attention to detail, and a passion for accurate financial administration in a fast-paced retail environment. 🏬

More About the Company 🧱

Our client forms part of a well-known national retail group and operates a busy store focused on quality, customer service, and long-term relationships with suppliers, customers, and staff. The finance team plays a crucial role in ensuring smooth cash flow, payroll, and supplier payments. 💼

Position Title: Financial Administrator
Salary: R15 000 – R22 500 per month💰
Positions Available: 1
Start Date: As soon as possible ⏰
Working Hours: Monday to Friday, 07:00 – 16:30

Key Responsibilities 📌

Payroll Processing:

• Full processing of salaries and employee profiles on VIP Payroll for all staff.

• Scheduling of departmental shifts and timetables for employees.

• Verifying hours and shifts worked against scheduled rosters.

• Capturing overtime, public holidays, leave, and other earnings/deductions.

• Applying rate changes, allowances, and benefits.

• Processing terminations, new engagements, and contract updates.

• Preparing and submitting monthly payroll reports.

• Ensuring compliance with UIF, PAYE, SDL and statutory requirements.

• Maintaining strict confidentiality around salaries and personal information.

• Handling payroll-related queries from staff professionally.

• Working closely with HR to ensure accurate employee records and approvals.

HR & General Administration:

• Basic HR administration (documentation, filing, maintaining absence and other records as required).

• Accurate and organised filing and document management (physical and digital). 🗂️

• Supporting the Financial Manager as 2IC with ad hoc tasks and projects.

Debtors & Creditors:

• Full handling of debtors (outstanding balances, sending statements, following up on payments).

• Full handling of creditors (capturing invoices, preparing payments, updating creditor statements).

• Handling of payment, statement, and account-related queries from customers and suppliers. 🤝

Financial Administration:

• Capturing and processing financial transactions (Pastel experience is a strong advantage).

• Checking invoices, credit notes, and payments for accuracy.

• Identifying patterns, variances, and irregularities in the books and escalating risks timeously. 🔍

• Performing general reconciliations (bank, debtors, creditors).

Client & Supplier Relationships:

• Regular professional communication with customers and suppliers regarding payments, differences, and queries.

• Handling complaints and conflict calmly and in a solution-focused manner.

• Building and maintaining strong working relationships with internal and external stakeholders. 

Excel & Reporting:

• Compiling and maintaining Excel reports (formulas, filters, and pivot tables are a strong advantage). 📊

• Analysing data to identify trends and patterns in expenses and income.

• Preparing input for management reports.

Job Requirements ✅

• National Senior Certificate (Matric); accounting or finance-related subjects advantageous.

• Minimum 3 years’ relevant experience.

• Minimum 3 years’ experience working independently on VIP Payroll.

• Experience on Pastel or similar accounting package.

• Very good Excel skills.

• Strong numerical and analytical ability.

• Computer literate and comfortable working with various systems.
  

Key Characteristics 🌟

• Strong, confident personality with the ability to be firm yet empathetic.

• Able to work well with people – internal team, customers, and suppliers.

• Sharp eye for detail and able to quickly spot errors and patterns in data. 👀

• High level of integrity and confidentiality, especially with salaries and sensitive information.

• Practical problem-solver who not only identifies issues but also suggests solutions. 🧠

• Able to work under pressure and meet deadlines while remaining organised.
  

💡 Are you a strong Financial Administrator looking to thrive in a busy retail environment? Apply today – we’d love to meet you! 🚀
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Finansiële Administrateur 🧮✨

Ons kliënt is op soek na ’n betroubare en deeglike Finansiële Administrateur vir ’n gevestigde winkel. Hierdie rol is ideaal vir iemand met sterk syfervernuf, uitstekende aandag aan detail en ’n passie vir akkurate finansiële administrasie in ’n dinamiese winkelomgewing. 🏬

Meer oor die Maatskappy 🧱

Ons kliënt is deel van ’n bekende nasionale kleinhandelgroep en bedryf ’n besige winkel wat fokus op kwaliteit, goeie diens en langtermyn-verhoudings met kliënte, verskaffers en personeel. Die finansiële span speel ’n sleutelrol om die besigheid se kontantvloei, betaalstate en verskafferbetalings glad en professioneel te laat verloop. 💼

Posisietitel: Finansiële Administrateur
Salaris: R15 000 – R22 500 per maand💰
Posisies beskikbaar: 1
Begindatum: So gou as moontlik ⏰
Werksure: Maandag tot Vrydag, 07:00 – 16:30

Hoofverantwoordelikhede 📌

Salarisverwerkings:

• Volledige verwerking van salarisse en werknemerprofiele op VIP Payroll vir alle personeel.

• Tydskedulering van skedules per departement vir personeel

• Kontrollering van ure en skofte gewerk tenoor skedules

• Vaslegging van oortyd, openbare vakansiedae, verlof en ander aftrekkings/toelaes gewerk.
  

• Toepassing van tariefwysigings, toelaes en voordele.
  

• Opstel en indien van maandelikse salarisverslae.

• Nakoming van UIF, PAYE, SDL en ander wetlike vereistes.

• Handhawing van streng vertroulikheid oor salarisse en persoonlike inligting.

• Hantering van salarisnavrae van personeel.

• Samewerking met HR vir akkurate werknemerrekords.

HR & Algemene Administrasie:

• Basiese HR-administrasie (bv. dokumentasie, lêers, byhou van afwesighede of ander rekords soos vereis).

• Akkurate en georganiseerde fisiese en digitale lêer- en dokumentbestuur. 🗂️

• Ondersteun die Finansiële Bestuurder as 2IC met ad hoc take en projekte.

• Volledige hantering van debiteure (uitstaande skulde, state uitstuur, opvolg op betalings).

• Volledige hantering van krediteure (vasvang van fakture, voorbereiding van betalings, opdatering van krediteurstate).

• Hantering van betalings-, staat- en rekeningnavrae van kliënte en verskaffers. 🤝

Finansiële Administrasie:

• Vasvang en verwerking van finansiële transaksies (Pastel-ervaring is sterk voordelig).

• Kontrole van fakture, kredietnotas en betalings vir akkuraatheid.

• Identifisering van patrone, afwykings en onreëlmatighede in die boeke en tydige eskalasie van risiko’s. 🔍

• Algemene rekonsiliasies (bank, debiteure, krediteure).

Kliënte- & Verskafferverhoudings:

• Gereelde professionele kommunikasie met kliënte en verskaffers oor betalings, verskille en navrae.

• Effektiewe hantering van klagtes en konflik met ’n kalm, oplossingsgedrewe benadering.

• Bou en instandhouding van goeie werksverhoudings met interne en eksterne rolspelers. 

Excel & Verslagdoening:

• Opstel en byhou van Excel-verslae (formules, filters, pivottabelle is ’n sterk voordeel). 📊

• Data-analise om tendense en patrone in uitgawes of inkomste te identifiseer.

• Voorbereidende werk vir bestuursverslae.

Minimum Vereistes ✅

• Matriek (Graad 12); boekhou- of finansiële vakke is voordelig.

• Minimum 3 jaar relevante ervaring in debiteure en krediteure.

• Minstens 3 jaar se ervaring op VIP Payroll — selfstandig.

• Ervaring op Pastel of soortgelyke boekhoupakket.

• Baie goeie Excel-vaardighede.

• Sterk rekenkundige en analitiese vermoë.

• Rekenaarvaardig en gemaklik met verskeie stelsels.
  

Persoonlike Eienskappe 🌟

• Sterk, selfversekerde persoonlikheid met die vermoë om ferm, maar steeds empaties te wees.

• Kan goed met mense werk – interne span, kliënte en verskaffers.

• Skerp oog vir detail en kan vinnig foute en patrone in data raaksien. 👀

• Hoë vlak van integriteit en vertroulikheid, veral rondom salarisse en sensitiewe inligting.

• Praktiese probleemoplosser wat nie net foute raaksien nie, maar ook oplossings voorstel. 🧠

• Kan druk en sperdatums hanteer en bly georganiseerd.
  

💡 Is jy ’n sterk finansiële administrateur met VIP PAYROLL-ervaring wat graag in ’n besige kleinhandelomgewing wil werk? Stuur jou CV vandag – ons sien uit om van jou te hoor! 🚀
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