We are looking for a Buyer (Consumables) to join our team.

Contract Type: Permanent

Salary Details: R24,000.00 plus medical aid and provident fund

Additional info:

Basic Functions:

• Generating purchase orders for all consumable inventory items
• Back-order reports
• Expediting
• Generating of consumables tender buying process
• Ad-hoc assistance as and when required

Key responsibilities:

• Quality

• Adhere to Company standards, policies and procedures as well as customers' standards at all times.
• Integrate quality into the business by ensuring that every supplier contact is a demonstration of absolute dedication towards providing first time ideal solution for the satisfaction of our customer's immediate and future needs.

• Security/Safety

• Ensure that the security both internally (as in safeguarding of confidential company information) and externally as in the content of customer relationships and components, products is maintained at the highest levels on a daily basis.
• Comply with the company's safety instructions and requirements.

• Housekeeping, Safety, Standards and Work Environment

• Maintain the highest standards of cleanliness in all warehouse locations and your own work area.
• Maintain safety standards by ensuring safe work methods and comply with the company's safety instructions and requirements at all times.
• Use the appropriate personal protective equipment and obey all the safety signs.
• Report processes or personnel that contravene safety, environmental standards and practices.

• Training & Development

• Continuously develop and maintain yourself so as to keep abreast with new technology and developments in your line of duty within the Personal Development Plan discussed with your direct supervisor/manager.

• Generating Purchase Orders:

• Receiving notification of a need from an ERP system and a request to purchase. All request for the purchase of goods must be submitted before generating any purchase orders. Receipt of the request to purchase (RTP) or a buying report from the Inventory Data Analyst is required.
• Sourcing the product using research or knowledge. Obtain a minimum of three (3) quotes to evaluate the best quality and pricing options from various suppliers, for all new products.
• Ensure that the requester provides accurate information, including department codes and cost codes. It is the buyer's responsibility to verify the accuracy of the information received.
• Create purchase orders for spare parts and consumables necessary for production, and sales, including new items, rebuilds, and branch requirements.
• It is the responsibility of the buyer to ensure that the items listed on the purchase order are accurate. If there is no existing contract pricing for a specific vendor, supporting quotes must be attached to the purchase order. Any purchase order submitted with inaccurate information will not be approved.
• Throughout the production cycle, effectively plan, monitor and schedule the movement and delivery of materials and parts.
• Ensure that estimated delivery times are accurate and reflect supplier lead times, with purchase order dates entered correctly.
• Provide support for any urgent requests from production and branches.
• Assist production by developing contingency plans to source alternative items in case goods are unavailable or suppliers are unable to fulfill deliveries.
• Maintain a hard copy of the purchase order, RTP or buying report for audit purposes.
• Continuously seek opportunities to enhance the purchasing process and eliminate unnecessary delays.
• Act as a liaison between suppliers and relevant departments regarding purchasing processes and procedures.
• The turnaround time for items that do not meet specifications should be addressed promptly.
• Investigate any price discrepancies from suppliers prior to amending purchase orders.
• Notify the procurement clerk of all price differences and ensure accurate pricing is recorded in the system.
• On a weekly basis, follow up with suppliers using the outstanding purchasing back-order report. In the event that delivery dates for items change, notify the relevant departments accordingly.
• Foster and maintain positive relationships with suppliers.

• Expediting Purchase Orders:

• The buyer responsible for generating the order is required to expedite the order and ensure timely delivery.
• Confirm that deliveries from suppliers meet the requested delivery dates specified in the order. Please note that the warehouse receiving team is not permitted to accept early deliveries unless prior arrangements are made.
• Promptly identify and communicate any delivery delays to the relevant departments.
• Supervise just-in-time deliveries closely.
• Collaborate effectively with warehouse personnel and offer support to warehouse staff in addressing all purchasing inquiries, including quality concerns and instances where items have not been supplied according to specifications.
• The buyer is accountable for notifying the supplier of any items not supplied according to specifications. Ensure correct items are delivered promptly to prevent any delays in production and sales requirements.
• Generate weekly reports to ensure that accurate information related to orders is effectively communicated to the relevant departments and perform weekly follow-ups with suppliers utilizing the purchasing back-order report.

• Sourcing — Production & Ad Hoc

• Collaborate with a diverse array of suppliers, both existing and potential vendors.
• For products that have extended lead times, evaluate alternative suppliers or product options.
• The buyer is tasked with collecting all relevant information regarding the item from the requester.
• Secure a minimum of three (3) quotations to ensure competitive pricing.
• If the sourced item is not a direct alternative, consult with the Technical Department for approval. Additionally, all supporting documentation must be submitted to ensure the Technical Department can provide their approval
• Communicate all source items to the Technical Support Specialist.

• Cost Savings

• At all times ensure best competitive pricing.

• Adhoc Project

• Assist Management with any ad hoc projects/requests at all times.