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Administration Manager

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: CPT006151/N

Apply before Dec 31 2025 | 25 Days left

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External Application

Vacancy Details

Employer: Persona Staff

Our client, a Private Property and Investment company, is looking for an Admin Manager to join their team. This is a hybrid role. Frequent travel to Camps Bay or Clara Anna Fontein will be required.

REQUIREMENTS

BCom degree or equivalent qualification is preferred.
A minimum of 5 years of experience in a similar executive assistant or administrative role supporting senior executives.
Strong experience with financial tracking, including updating and managing spreadsheets, and understanding of multiple revenue streams.
Highly numerate, with a strong ability to manage financial reports and spreadsheets.
Proficient in Microsoft Office Suite, particularly Excel for financial reporting and tracking.
Ability and willingness to travel when required.

RESPONSIBILITIES

In conjunction with CEO, maintain an organogram’ for all entities and assets.
Maintain a cloud-based administration and filing system with respect to various trading entities including but not limited to:
- Shareholder Agreement & MOI
- Share certificates
- Cap tables (shareholders and percentages)
- Key entity details
Annual financial statements.
Key transaction history including copies of relevant signed contracts.
Copies of key commercial contracts per entity.
Maintain administration and filing with respect to various properties including but not limited to:
- Fixed Asset Register (includes ALL assets)
- Review and monitor maintenance of List of all systems per property
- Review and monitor Servicing / Maintenance Year Planner and Schedule for all major systems and assets per property.
- Review and monitor deliverables for the house manager(s)
Motor Vehicles, Boats, Aircraft & Other
- License schedule and implementation of License Schedule
- Service schedules and implementation of Service Schedule
- Insurance renewals (see below)
Insurance
- Participate in the annual insurance review
- Record and implement outcomes of the review process.
Financial & Administration
- Assist with maintaining the monthly operational cash flows schedule.
- Assist with payment approvals, ensuring approved payments are in turn loaded and released.
- Assist to maintain report on Investment Returns Schedules.
- Assist with the administration of all invoices and payments.
- General administration – with general financial matters such as opening bank accounts, KYC / FICA, any project reconciliations.
Personal Assistance
- Bookings of helicopter landings (phone and book, indemnity form)
- Car rental bookings
- Restaurant bookings
- Boat berth booking and organize boat manger to launch and retrieve boat
- Possibly some other minor admin activities.
- Possibly assistance with booking flights (infrequent), booking accommodation (infrequent and unlikely – likely CEO will do himself.)

To apply, please send your CV with your salary expectations to natasha@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job