Finance & Back-Office Coordinator (JB5757)
Hybrid: Springs, Gauteng
R50 000 to R60 000 a month + 13th Cheque
Permanent

A fast-growing surface-renovation and industrial services operation is looking for a structured and hands-on Finance & Back-Office Coordinator to oversee its financial accuracy, project cost control, and administrative framework. The organisation delivers large-scale refurbishment, branding, and architectural film application projects across multiple sectors, requiring strong financial visibility and well-defined operational processes

This role provides the financial and administrative backbone of the business, maintaining accurate records, analysing project margins, ensuring VAT and compliance obligations are met, managing suppliers and cash flow, and improving workflows across the back office. The successful candidate will support both day-to-day operations and long-term growth by driving efficiency, consistency, and data-driven decision-making
.
Minimum Requirements:
Diploma or Degree in Accounting, Finance, or Business Administration
Minimum 3 years’ experience in accounting, cost control, or administrative management
Strong understanding of analytic accounting, cost allocation, and documented processes
Proficiency in Odoo (Not negotiable)
Advanced Excel proficiency
Solid knowledge of VAT, payroll inputs, and compliance requirements
Excellent organisational, communication, and time-management skills
Ability to work independently and implement structured procedures
Advantageous: experience in manufacturing, construction, or service-based environments
Advantageous: exposure to multi-currency accounting or inter-company transactions
Advantageous: experience in cash recovery or credit control

Duties and Responsibilities:
Financial & Project Control
Maintain accurate bookkeeping and financial records within the ERP system
Reconcile all transactions and ensure proper financial controls are in place
Track and analyse project-level costs, margins, and profitability
Prepare monthly management reports with key financial and operational KPIs
Support budgeting, forecasting, and scenario planning
Ensure full VAT compliance and prepare audit-ready documentation
Manage supplier accounts, payments, and cash-flow tracking
Allocate project expenses correctly to analytic accounts
Administrative & Back-Office Management
Oversee back-office operations and establish clear administrative procedures
Supervise and support the administrative assistant
Maintain accurate documentation, filing systems, and project records
Improve workflow efficiency across purchasing, filing, and document control
Implement effective cash-collection and client account-follow-up processes
Coordinate payroll inputs and incentive summaries with HR
Process Development & Continuous Improvement
Define and document internal processes to strengthen consistency
Improve accountability, traceability, and workflow efficiency
Contribute to the development of a quality management system
Enhance coordination between finance, operations, and management teams

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later..

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