The Faircape Group is a powerhouse of companies operating across healthcare, retirement living, telecommunications, internet services, utility management, property development, and more.

We are seeking an exceptional Executive Assistant & Office Manager (half-day) to provide direct, high-level support to our CEO. This role requires a seasoned professional who has worked closely with C-suite leaders, understands executive rhythm, and can anticipate needs long before they arise.

You will operate at the centre of the organisation — managing executive priorities, ensuring alignment across departments, and safeguarding the CEO’s time, focus, and strategic agenda. This is not a traditional administrative role. It is a critical strategic support function requiring emotional intelligence, excellent judgment, organisational mastery, and absolute discretion.

If you thrive in a fast-paced environment, navigate complex organisational dynamics with ease, and excel at creating order, clarity, and efficiency around senior leadership, this role offers you the opportunity to become the CEO’s right hand and a key force behind operational excellence.

Be the backbone of executive operations, the guardian of executive time, and a trusted partner to leadership.

Why Join Us?

• Quarterly performance bonuses – your hard work deserves to be rewarded!
• Long service leave – we appreciate and recognize your dedication.
• Onsite Barista – enjoy free hot drinks (coffee, hot chocolate, etc)! ☕
• Subsidised vending machine snacks – quick energy boosts when you need them.
• Discounted internet (ISP) packages – stay connected at a reduced cost.
• Shorter working hours (08:00 - 14:00) – supporting work-life balance.
• Subsidised parking – making your commute hassle-free.

Key Responsibilities

• Coordinate, manage and attend  internal and external meetings with the CEO
• Manage and update action points discussed during meetings, and follow up on actionable items with HOD’s and relevant stakeholders prior to meetings 
• Ensure implementation and adherence to Standard Operating Procedures (SOPs)
• Creating and updating any relevant policies and procedures 
• Manage that the relevant staff are maintaining the general appearance and upkeep of the Claremont office
• Coordinate meetings, ensure calendar alignment, and communicate changes professionally and promptly.
• Respond to shifting priorities with agility and maintain seamless calendar management across departments.
• Oversee the building facilities support in collaboration with maintenance 
• Tenant Liaison, acting as the primary point of contact between landlord and tenants, ensuring effective communication, timely resolution of tenant queries or concerns, and smooth coordination of operational matters related to occupancy, access control, maintenance updates, and general tenant engagement.
• Ensure efficiency through planning, maintaining systems, and organising employee workstations
• Lead the admin and support team: reception, barista, housekeeping, concierge, and admin staff
• Conduct regular performance assessments and support professional growth
• Assist HR with the onboarding of new employees (stationery, IT setup, workspace)
• Allocate parking bays for eligible staff and tenants
• Manage and submit monthly cell phone reimbursement reports

Requirements

Qualifications 

• A relevant diploma or degree in Business Administration, Office Management, or a related field

Experience and Knowledge: 

• Proven experience in an executive assistant, or operations support role
• Proven track record in managing teams and delivering high-level support to executive leadership
• Experience in office management and coordinating cross-functional teams is essential
• Preferably leadership role 
• A caring and reliable professional who is diligent, responsible, and confident 

Key Skills & Attributes

• Exceptional Organisational Skills – Efficiently manage schedules, meetings, and travel plans while juggling multiple priorities.
• Prioritisation & Time Management – Identify urgent matters and ensure the CEO’s time is spent on what truly matters.
• Confidentiality & Discretion – Handle sensitive information with the highest level of professionalism and trust.
• Problem-Solving & Decision-Making – Anticipate challenges and proactively find solutions before they escalate.
• Strong Communication Skills – Articulate, persuasive, and professional in both verbal and written communication.
• Adaptability & Flexibility – Quickly adjusts to changing priorities and last-minute requests.
• Experience in using technology to streamline management processes
  
  

 Specific Requirements:

• Own reliable transport and valid driver’s licence
• Two written references 
• Clear health record
• Clear criminal record
• Clear credit record

Normal working hours are Mondays to Fridays from 08h00 until 14h00 with a 45 minute lunch break. 

 To see more about Faircape and what we have to offer go and look at our informative website - https://faircape.co.za/why-work-with-us/ 

Faircape offers a market-related salary. The amount offered will be dependent on qualifications, experience, and other market-related factors. 

 Should you not receive a response within 2 weeks of applying, please consider your application unsuccess