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Events Coordinator

Cape Town Northern Suburbs
Salary: Market Related
Job Type: Permanent
Sectors: Hospitality
Reference: CPT006131/AT

Apply before Jan 04 2026 | 30 Days left

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Vacancy Details

Employer: Persona Staff

Our client, a leading company in the events and design industry, is seeking an Events Coordinator to join their dynamic team. The role involves coordinating all aspects of event planning and execution, including logistics, supplier management, client liaison, and on-site support to ensure successful delivery of events.This is an excellent opportunity to grow within a fast-paced, hands-on environment that values creativity, organization, and attention to detail.

Key Responsibilities:

Support the planning and delivery of a variety of events, including launches, corporate functions, and brand activations.
Work closely with clients to interpret briefs, define deliverables, and align on creative direction.
Manage event logistics such as venue arrangements, décor setup, entertainment bookings, and supplier coordination.
Ensure all operational aspects of events run seamlessly from setup through to completion.
Identify and negotiate with service providers, ensuring cost-effective solutions and quality delivery.
Monitor inventory and materials required for events, coordinating with warehouse and production teams.
Oversee delivery schedules and ensure all elements arrive on time and meet specifications.
Assist with preparing cost estimates, managing event budgets, and reconciling post-event expenses.
Compile feedback, performance summaries, and improvement recommendations after each event.
Keep financial and operational records organized and updated in accordance with company standards.
Act as the liaison between clients, suppliers, and internal departments to maintain clear and consistent communication.
Collaborate with creative, marketing, and logistics teams to ensure event objectives are achieved.
Provide proactive updates and support to ensure clients are informed and satisfied throughout the process.
Uphold the company’s standards for professionalism, creativity, and attention to detail in every event.
Anticipate and troubleshooting potential issues to ensure a smooth, positive experience for all stakeholders.

Requirements:

At least 2 years of experience in events coordination, hospitality, or a similar client-facing environment.
A vibrant, energetic, and outgoing personality with the ability to perform well under pressure.
Exceptional organizational and time management skills, with strong attention to detail.
Willingness to work flexible hours, including evenings, weekends, and public holidays when required.
Must be fluent in Afrikaans & English.

To apply, please send your CV to ane@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job