The Office Administrator is responsible for providing comprehensive administrative and operational support to ensure the smooth running of daily office functions. This role requires excellent organizational skills, attention to detail, and the ability to multitask across a variety of administrative duties, including office coordination, document management, procurement support, and general assistance to management and staff.
Key Responsibilities
1. Office Coordination

Manage and maintain office supplies, stationery, and equipment to ensure efficient operations.
Coordinate office maintenance, repairs, and service providers as required.
Oversee reception duties, including handling incoming calls, emails, and visitors professionally.
Assist with arranging company meetings, travel bookings, and event logistics.

2. Administrative Support

Prepare correspondence, reports, and other business documents as requested by management.
Maintain accurate filing systems (digital and physical) for easy document retrieval.
Capture and process invoices, purchase orders, and expense claims.
Support procurement and logistics processes where necessary.

3. HR & Payroll Assistance

Maintain employee attendance, leave records, and personnel files.
Assist with onboarding of new employees and general HR administration.
Liaise with payroll and HR teams to ensure accurate and timely processing of information.

4. Finance & Record-Keeping

Assist with basic bookkeeping tasks, such as processing supplier invoices and reconciling petty cash.
Prepare supporting documents for finance and audit purposes.
Ensure compliance with company policies and administrative procedures.