Administrative Assistant: Reception

Northern Cape
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: SW005976/JM

Apply before Dec 12 2025 | 7 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

My client, a well established concern is seeking to employ a an Administrative Assistant: Reception with a minimum Matric and at least 2 years experience in a similar role.

The main focus of the role is professional handling of the reception area, administrative support, and effective communication with clients, staff and suppliers. As the first point of contact for visitors, this person plays a key role in the effective functioning of the office and factory.

EXPERIENCE AND QUALIFICATIONS:

At least 2 years of experience in a similar role.
Strong computer skills (Microsoft, Uniclox)
Excellent communication skills in Afrikaans and English.
Organized and meticulous with administrative tasks.
Professional, client-oriented mindset with a positive approach.

DUTIES:
1. Telephone and Communication

Professional handling of all incoming calls and messages.
Effective management of the office's cellphone and communication channels.
Effective liaison with relevant persons and departments.
Timely and professional handling of email correspondence.

2. Administrative Duties

Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs.
General Administration: General administrative tasks, including minute taking and meeting planning.
Document Management: Printing, organizing files and checking marketing materials.
Courier Services: Coordinating courier services for sending and receiving packages.
Key Management: Controlling and keeping records of keys for various departments.
Quotations: Obtaining and managing quotations
Security: Forwarding Batton report to security company and reporting deviations. Monitoring Visitor Register.

3. Customer Service and Sales

Professional reception and welcoming of clients and visitors.
Management of retail sales and liaison with clients.
Facilitation of orders for caps, new buyers and vendors.
Management of the check-out process for crates and bags.
Coordination of sponsorships and promotions.

4. Personnel Administration

Permanent staff: Handling of general paperwork, leave, overtime, and Uniclox (hours).
Seasonal staff: Registration in Uniclox, processing of hours, overtime, taxi forms and reception of new employees.
Issuance of payslips, warnings and salary inquiries.
Management of gate access for staff and visitors.

5. Accreditation

Support management with BRC standards and documentation.
Ensure compliance with Health and Safety regulations and keep records up to date.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.