Job Purpose:

To develop and oversee the implementation of the Financial processes and systems.
The job is also responsible for ensuring the effective financial management of the company in line with PFMA and Treasury Regulations

 
Job Specification:

Develop the financial strategy and give input into the organisational strategy.
Develop and implement a fundraising strategy to raise additional funding together with the Marketing and Production Department.
Manage financial management of the company to develop, implement and maintain the financial systems.
Manage Supply Chain of the company to comply with Treasury regulations.
5Manage Financial Compliance of the company in line with Treasury Regulations.
Manage the internal controls of the company to manage the risks of the company.
Manage the Finance Staff

 
Key Performance Indicators (KPI’s)

Provide strategic guidance and advise to the various departments on the specific programs and targets.
Ensure that the budget is aligned to the above-mentioned programmes.
Provides input into the broader strategy of the company on financial matters.
Provide guidance to the CFO on the financial implications on budgets.
Identify sources of additional funding.
Engage with Treasury and Department of Arts & Culture (DAC).
Complete and submit the necessary documentation to motivate the additional funding.
Build and maintain relationships with key stakeholders.
Develop policies and procedures and systems to maximize efficiency and productivity of the Financial Department.
Ensure the reviewing of the monthly financial report, budgets and financial statements, prepared by the Finance Manager.
Coordinate the budgeting process with all the HOD’s.
Conduct Due Diligence on the accuracy of the payroll system:
Review salaries.
Provide input into increases.
Oversee the implementation of systems and procedures that maximize productivity through smooth documentation flow.
Review the financials and conduct due diligence on outstanding monies owed to and by the company
Prevent unauthorized, irregular, fruitless and wasteful expenditure and losses.
Review monthly reports and financial analysis highlighting actual vs budget expenditures for departments in line with the PFMA.
Oversee the preparation and audit of the financial statements.
Review reconciliations and sign off on balance sheet reconciliations.
Coordinate Annual Budget process:
Ensure allocations are received from Treasury.
Coordinate management input into how the budget is to be spent in terms of programmes and operational budget.
Compile the annual budget and submit to the CEO for approval.
Present the final budget to the Council.
On approval, submit the budget the Department of Arts and Culture and National Treasury.
Communicate the approved budget to the departments.
Monitor departmental spend and address any variances.
Manage financial management activities within the allocated time frame and in accordance with policies and procedures.
Review and approval of all procurement undertaken by the SCM Manager.
Authorize the process of procurement.
Approve services providers and Service Level Agreements/ Contractual Agreements in accordance with the Treasury guidelines.
Authorize all levels of expenditure in procurement.
Review and conduct due diligence on all the SCM reports and Supplier Database.
Ensure compliance with all relevant legislation.
Manage the preparation of the annual report.
Guide the relevant Departments on the information required for the annual report and facilitate the process of preparing for the annual report.
Manage the External Audit Process.
Review the AFS for accuracy and compliance.
Ensure that the financial statements are submitted and approved by the Audit Committee and Council.
Liaison with Auditors on findings and queries.
Establish and maintain a risk management system.
Implement and maintain a risk register.
Manage the safe guarding of company assets.
Manage the annual risk assessment process and the internal audit carried out.
Develop and implement financial control systems as recommended by Internal Audit.
Formulate and maintain systems and policies that will ensure effective and efficient financial management of the company resources.