Executive Personal Assistant to Directors

Johannesburg
Salary: R50 000.00 Per Month (Negotiable)
Job Type: Permanent
Sectors: IT General Management
Benefits: Incentive bonuses, Share and profit Participation scheme, Rewards program, Sanlam Group Life
Reference: Executive Personal Assistant to Directors - Parkto

Apply before Dec 23 2025 | 19 Days left

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Vacancy Details

Employer: Quality Select Recruitment

About the Company:

An established IT company based in Parktown, Johannesburg, is seeking a highly organized and proactive Executive Personal Assistant to provide professional support to two key Directors.

The successful candidate will play a vital role in enabling the executives to operate efficiently by managing their schedules, communication, and administrative tasks.

Purpose of the Role:

The Executive Personal Assistant will provide comprehensive administrative and operational support to the company’s Executives.

This role is pivotal to ensuring the smooth running of the executives’ daily activities and includes responsibilities such as diary management,

correspondence handling, meeting coordination, documentation, and project-related administrative tasks.

Required Skills

Project Coordination
Advanced Ms Office Skills
Strong Numerical And Analytical Skills

Candidate Requirements

Minimum Requirements:

· Matric with Mathematics essential (Matric Certificate must be submitted with the application)

· Relevant tertiary qualification or completed business administration/office management courses are advantageous

· Minimum 5 years’ experience in a similar Executive Assistant or Personal Assistant role supporting senior management or C-level executives

· Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)

· Excellent verbal and written communication skills

· Own transport and a valid driver’s license

· Strong numerical and data-handling ability

· Exceptional time management, attention to detail, and organizational skills

· Ability to multitask and manage competing priorities effectively

· Experience within the Information Technology sector would be beneficial, but is not essential

Key Responsibilities:

· Manage complex calendars, schedule meetings, and coordinate appointments for the Executives

· Draft, proofread, and send professional correspondence on behalf of the Executives

· Prepare documentation and logistics for meetings, including agendas, minutes, and follow-up actions

· Handle incoming calls and correspondence, ensuring messages are prioritized and addressed efficiently

· Review and prioritize emails, responding where appropriate on behalf of the Executives

· Arrange and coordinate travel itineraries, accommodation, and related logistics

· Maintain accurate records, files, and documentation for the Executives

· Provide administrative assistance in support of company projects and initiatives

· Collaborate with internal departments to ensure the smooth execution of Executive directives

· Support PMO (Project Management Office) activities, including project planning, prioritization, and progress tracking

· Maintain confidentiality and handle sensitive information with discretion

Personal Attributes:

· Professional, polished, and trustworthy demeanor

· Strong interpersonal skills and the ability to work with individuals at all levels

· High level of initiative and problem-solving capability

· Committed to delivering excellence with a strong sense of responsibility

· Adaptable and resourceful in a dynamic work environment

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About Quality Select Recruitment

Quality Select is a leading recruitment company, based in Centurion, South Africa.

We’re an ‘Employer of Choice’ in the recruitment industry and employ highly trained Consultants with strong Recruitment industry knowledge. We have an established, actively managed database of candidates.

Quality Select is well known for delivery – quick turnaround time, both in response to job specifications and candidate applications.

We are an ambitious, independent recruitment specialist that has quickly and successfully grown a reputation for our dedication and commitment to both candidates and clients. We always strive to provide the best quality of service possible.