Vacancy Details
Employer: Stonebridge HR Solutions
The Receiving Inventory Coordinator is responsible for ensuring all inbound stock is accurately received, reconciled, and recorded in the warehouse system. This includes GRNs, addressing discrepancies, and verifying that stock conforms to the Product Master Data. The role also involves maintaining the accuracy of product records and ensuring seamless collaboration between receiving and inventory functions.
Requirements:
- Matric (Grade 12) required; logistics/inventory qualification preferred.
- Minimum 2 years’ experience in warehouse or inventory roles.
- Experience working with ERP/WMS platforms (SAP, Sage, NetSuite, etc.).
- Advanced Excel Skills (Pivot tables, lookups, etc.)
- Familiarity with handling nutritional or food-grade goods is an advantage
- Attention to detail and high accuracy.
- Strong data entry and Excel skills (pivot tables, lookups).
- Good communication and problem-solving skills.
- Able to manage high-volume inbound activity efficiently.
- Experience with Product Master Data management is a plus.
- Inbound Stock Management
- Coordinate delivery schedules with suppliers and transporters.
- Receive and verify all delivery documentation (purchase orders, invoices, packing slips).
- Process and capture Goods Received Notes (GRNs) accurately in the WMS.
- Ensure inbound goods meet quantity and product specifications.
- Inventory Accuracy & Reconciliation
- Match received goods against supplier documents and system entries.
- Log, investigate, and resolve stock discrepancies (shorts, overs, damage).
- Work with Procurement, Inventory, and Quality teams to close discrepancies.
- Product Master Data Management
- Verify that stock received matches Product Master Data (dimensions, packaging, configuration).
- Capture and maintain dimensions and product attributes for all new listings.
- Work with the Inbound Supervisor and Inventory Manager to ensure Product Master Data remains up to date.
- Data Reporting & Documentation
- Maintain real-time and accurate inbound stock records in the WMS.
- Produce daily and weekly inbound inventory reports.
- Support cycle counts, stock audits, and reconciliation processes.
- Internal Communication & Workflow Coordination
- Liaise with receiving staff, forklift operators, and warehouse supervisors.
- Communicate delivery issues to the Inbound Supervisor.
- Ensure a smooth flow from receiving to put-away in alignment with SOPs.
- Compliance & Warehouse Standards
- Follow food safety protocols and company hygiene standards.
- Maintain proper recordkeeping (physical and digital) of all inbound-related documentation.
- Support health, safety, and warehouse compliance goals.
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About Stonebridge HR Solutions
Since our inception, Stonebridge HR Solutions has been totally focused on building a strategic, quality search practice.
Stonebridge HR Solutions strives to source first class talent, delivering only the highest quality service to our candidates and clients. We are in the business to transform both organisations and careers. Through the wide range of recruitment and talent acquisition services we offer, we can help realize the full potential of our candidates and clients. We treasure the relationships that we build with our clients and our candidates because they are the key to our success and it is reinforced by the five values that drive our business strategy.
Integrity:
We pride ourselves on building ethical relationships with colleagues, clients
and candidates based on honesty, transparency and mutual trust.
Respect:
We treat everyone with consideration and fairness and we are always willing to
listen.
Responsibility:
We take full responsibility to uphold our commitments to our clients and
candidates to the best of our ability.
Commitment:
We are committed to deliver excellent services. We work together as a team and
share our knowledge to continuously improve our services.
And we do it all with Passion
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